Never make use of negative tone in any kind of a cancellation letter.
The post Letter to Cancel an Order Template appeared first on Wikitechy Letters.
]]>nithasha (Receiver’s Name)
no:12,5th mainroad,east coastal area,korea (Receiver’s Address)
05.06.2011 (Date)
Subject:letter to cancel an order [Mention the subject}
Dear Ms/Mr .Joyce [Mention the name of recipient]
This is reference to the order of kitchen items which I ordered through your sales person with the order number_______[Mention the order number]. Please cancel the order as my husband has already purchased them from your store and I was unaware of it until very recently.
The list of order is
Jug -1
Vessel – 2
Dinner Set -3
Glass bowl -2
Please cancel the order and as per the policy I am aware that if the order is canceled on the same day full charges are refunded. I am extremely sorry for the inconvenience caused.
Thanking you,
Sincerely,
nithasha
no:12.5th main road,east coastal area, korea
The post Letter to Cancel an Order Template appeared first on Wikitechy Letters.
]]>The post Cancel Customers Credit Card appeared first on Wikitechy Letters.
]]>Receiver’s Name
Receiver’s Address
Date:________
Subject: ____________[Mention the subject}
Dear Ms/Mr [Mention the name of recipient]
It is with regret we announce that we will be canceling your credit card with the no. __________[Mention credit card number], due to irregular payment.
We have informed you earlier in our previous letters that you have not been paying the due interest on the amount deducted from your credit card. As no communication was received from your side stating the reasons for the delay in payments we are forced to cancel the credit card.
We expect you to contact us at the earliest and make the payments at your nearest branch.
Yours,
Name
Designation
Ms Rachel Dawes
17 Kart road,
Al Karama, Dubai.
Subject: Cancellation of credit card
Dear Ms. Rachel,
We are writing to you to inform about the successful cancellation of your card with the no. 12340001111. We have finished processing your request for cancellation because of the card being stolen from you.
We appreciate the steps you have taken and the bank will be providing you with a new card within the next two weeks. You would have to collect the card from your nearest Al Arab bank branch. We value your association with our bank and please fee free to contact us in case of any queries.
Thanking you,
Yours sincerely,
Mustaq Mohamed
Division Manager- Al Arab Bank
Subject: Cancellation of credit card
Dear Ms/Mr. ____________
It is with regret we announce that we are cancelling your credit card with no. ___________ (credit card number) , due to irregular and late payment.
We have informed you earlier also in letters dated _________ (date) that you have been not been paying the due interest on the amount deducted from your credit card. As no communication was made from your side stating the reason for the delay in the payments we are forced to cancel your card and bare all transactions to be made from it.
You have failed to pay last 5 installments of interest and amount in your account is too low to make any deduction.
We expect you to contact us at the earliest and make the payments, hence we may have to cancel and close your account.
To gather more information in this regard you may contact the manager at your nearest branch.
Yours
Name
Designation.
The post Cancel Customers Credit Card appeared first on Wikitechy Letters.
]]>The post Sample Cancellation Letter appeared first on Wikitechy Letters.
]]>It could also be written for any unforeseen circumstances have occurred resulting in a decision to cancel an event or a function.
It can be written to inform the cancellation of either an order, event, application, job, contract or cancellation of reservation.
Name of the receiver
Address of the receiver
Date:________
Subject: ____________[Mention the subject}
Dear Ms/Mr [Mention the name of recipient]
This is with regard to the cancellation of orders placed by us to your company in the order no. _______[Mention the order number] dated ________[Mention the date].
We kindly request you to cancel all the orders and delivery of the items mentioned in the said document. We would like to bring to your notice that due to changes in the plan of the company to manufacture certain kinds of products we may not require the items provided by you, hence we are forced to cancel all the orders in this regard.
We sincerely apologize for the inconvenience caused due to this. Please feel free to contact us in case of any settlement pertaining to the order.
Thanking you,
Yours sincerely,
__________[Signature]
Sender Name
Designation
Dear Ms. Jillian,
We regret to inform you that our annual business party scheduled for the this Saturday stands canceled.
The reason for the cancellation is that there has been a family emergency which has to be attended to immediately.
We hope you will understand the circumstances under which we have taken this decision. We once again sincerely apologize for the inconvenience caused.
We will inform you when we have finalized the date to reschedule the party.
Thanking you,
Sincerely,
__________
Lee Roden
123 Gook Road,
Pittsburgh, PA 61102.
Dear Ms/Mr. ____________
This is with regard to the cancellation of orders placed by us to your company in the order no ______ (order no.) dated ________ (date of placing orders).
We request you to kindly cancel all the orders and delivery of items as mentioned in the said document. We will like to bring to your notice that due to changes in the plan of company to manufacture certain kind of products we may not require the items provided by you, hence we are forced to cancel all the orders in this regard.
We regret the inconvenience caused due to this. Kindly contact us in any case of settlement pertaining to the orders and delivery of items. We hope that any issue, if at all will be settled by mutual consent.
Any further communication in this regard may be directly mentioned and forwarded to me or any managers.
Yours
_______________ (Signature)
_______________ (Name)
_______________ (Designation)
The post Sample Cancellation Letter appeared first on Wikitechy Letters.
]]>The post Letter to Cancel an Order appeared first on Wikitechy Letters.
]]>It should contain the details necessary like the name and other order specific details.
Receiver’s Name
Receiver’s Address
Date:________
Subject: ____________[Mention the subject}
Dear Ms/Mr [Mention the name of recipient]
This is reference to the order of kitchen items which I ordered through your sales person with the order number_______[Mention the order number]. Please cancel the order as my husband has already purchased them from your store and I was unaware of it until very recently.
The list of order is
Jug -1
Vessel – 2
Dinner Set -3
Glass bowl -2
Please cancel the order and as per the policy I am aware that if the order is canceled on the same day full charges are refunded. I am extremely sorry for the inconvenience caused.
Thanking you,
Sincerely,
Your Name
Your Address
Mr. Ram Charan
Shipment Manager,
Gex Books Pvt. Ltd,
Chennai, India 600003
Subject: Cancellation of order
Dear Mr. Ram,
I am writing to you to inform that I would like to cancel the order of 13 physics text books which was ordered earlier this week. The order number is 2144v. The school has decided to provide books by themselves and hence I won’t be needing them.
Please send the refund amount by cheque to the address mentioned below. I am extremely sorry for all the trouble and inconvenience I have caused.
Thanking you,
Sincerely,
Badsha Ahmed
9 Cooks avenue,
Bangalore – 13, India.
Jug -1
Vessel-2
Dinner set-1
Glass cookware-2
Please cancel the order and as per the policy I am aware if the order is canceled the same day the charges are refunded.
I am sorry for the inconvenience caused.
Sincerely,
Your Name.
The post Letter to Cancel an Order appeared first on Wikitechy Letters.
]]>The post Cancellation Letter appeared first on Wikitechy Letters.
]]>The cancellation letter can be used for a business correspondence in order to convey the act of cancelling. However, there can be many reasons to write a cancellation letter but whatever may be the reason, it is important to make use of polite tone.
It can be a challenge to write such a letter because you want to strike a clear tone. You have to be firm and friendly at the same time. Some of the reasons when you can write a cancellation letter are like:
In businesses, people prefer to have a written proof of communication. Therefore, several types of formal letters are written in businesses. The cancellation letter is also a type of formal business letter that is written to discontinue particular services or to cancel a particular order.
Here are few guidelines for writing an effective cancellation letter:
If you are writing a cancellation letter to cancel a membership or a subscription, then it is advisable to make use of the formal business format. Maintain the level of professionalism while writing this kind of a letter.
You can always compose such a letter on a computer. In a cancellation letter, to cancel a membership or a subscription you need to include few things like:
It is important to provide a brief reason for the cancellation. Providing brief reason does not mean elaborating the reason. One brief sentence is enough to describe the reason behind a cancellation of membership.
When you request for the cancellation, you should also ask for the confirmation of the cancellation. Mentions details about cancellation fees, if any. Include right salutation while closing your letter and save the copy of the letter for further reference.
For cancelling a business contract, it is always advisable to make use of the formal business format. This can allow you to maintain the level of professionalism. In such a cancellation letter you should include:
What is your intention behind cancelling a business contract? It is important to show your intention, because this can allow the reader to understand your point of view. When you are cancelling a contract, you can make use of a professional or a friendly tone, depending on your relationship with the recipient.
Mention a statement, that states the reason behind the cancellation of the contract and in this statement, you should also be clear that you want to end it on good terms. You should also mention the true reason, then even if it is related to adopting services of another company or getting into the business contract with another company.
In this type of formal cancellation letter, you should also mention details related to final payments. Get into intricate details related to pending payment, cancellation fees etc.
Don’t forget to ask for the confirmation of cancellation of the business contract. End your cancellation letter on a friendly note. For future records, you should always keep the copy of a letter with you.
Do you want to write a cancellation letter for cancelling particular kind of an event or a wedding? If yes, then you can make use of informal letter format. In such letters, some people prefer to maintain a professional tone but that does not mean you should write it in a formal business letter format.
Be clear, while stating the reason behind the cancellation of an event or a marriage celebration.
Reasons for cancelling such an event can be anything like:
Reasons can be anything but see to it that you always mention a true reason so that reader can easily relate to it. In such a letter, you should not forget to apologize for creating an inconvenience.
Guests may have done a lot of planning in advance to attend your event. Acknowledge their efforts and apologize for the same. Before winding up your letter, it is advisable to express your gratitude and end it with an appreciation note. Show warmth and positivity in such a cancellation letter. You should always send such a cancellation letter as soon as possible so that reader can find some time to react over it.
Never make use of negative tone in any kind of a cancellation letter.
The post Cancellation Letter appeared first on Wikitechy Letters.
]]>