The letter to cancel an appointment is written to inform about cancellation of any prior appointment taken. This letter can be a kind of letter of regret. In this letter all details are written such as reason for cancellation etc.
Letter to Cancel an Appointment Writing Tips:
- This letter is written to cancel a particular appointment hence it should be written in polite way.
- Mention that you are very sorry about the cancelation but you cannot help the situations.
- Also mention that you will try very hard so that the no one will suffer the loss.
Letter to Cancel an Appointment Template
From
_____________
_______________
Date
To
____________
_________
Subject – letter to cancel an appointment
Dear _____ (name)
I am _____ (name) writing this letter to you to inform you that I will not be able to attend the meeting that is arranged on _______ (date). I am on a bed rest as I have gone through a hernia operation last week. I ensure that the meeting will be going on in proper way in my absence.
I will train the concerned person in very good manner and you can contact me any time in case of any issues arise. I really feel very bad as I have missed a very good opportunity.
Yours Sincerely,
Name
Signature
Letter to Cancel an Appointment Sample, Email and Example/Format
Sample
From
_____________
_______________
Date
To
____________
_________
Subject – letter to cancel an appointment
Dear Mr. Subramanian
I am writing this letter to you to make you aware that I will not be able to come for the meeting that is held on 18th November 3.00 P.M. to discuss the new project. I have gone through a hernia operation and doctor has advised me to take bed rest for at least two weeks. I know that I was given a very important role in the said meeting but still I feel very sad as I am not able to attend the same.
I highly regret for the inconvenience caused to you and I will make every effort so that no one in the company is suffered in my absence. I would like to recommend Ms. Deepa Krishnan to lead the meeting as she is very capable and has good leadership qualities. I assure you to train her and I have already prepared the related paperwork which I can hand over to her. I am sure she will do a good job.
I am really feeling very bad for the inconvenience caused to all the staff members. But I am very helpless for the health problems. I can help you in this regards and you can feel free to contact me any time.
Thanking you.
Mr. Satish Pradhan
Email Format
Dear Name,
I wish to inform you that I will not be attending the meeting set up in ______________ regarding the upcoming project. I have undergone a surgery of the knee which requires me to take rest for two months. I understand that the main responsibility of the project was given to me and this meeting is highly important, I really feel sorry for not attending the meeting as not everyone gets such a chance.
Well regarding the assistance to the project I recommend _________ .he is very capable and I know him from past three years and have delegated many of my responsibilities with perfection. I would send him to you for a discussion and you can judge yourself his capabilities and I leave it to the management for the selection of the same.
I have prepared all the notes pertaining to the project and the papers are lying with me. I will forward that also with ____________ and I hope this will be a help to you all.
I can’t explain how helpless I feel about this. But health comes first and my family also wants me to take rest. I assure you that I will be a good support and you can rely on me for any assistance. Please feel free to call me and discuss any issues.
Thanking you.
Regards,
Your name.
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