Condolence Letter

Official Condolence Letter

Official Condolence Letter- A condolence letter is a great source to comfort someone who is grieving the loss of a loved one.

A condolence letter is a great source to comfort someone who is grieving the loss of a loved one. It is a very kind gesture to honor your employee who has lost his/her life, the best way to do so is by sending a condolence letter to his/her family.

An official condolence letter should be sent immediately after the incident takes place, it should be sent within two weeks from the incident. Such letters are sent by an employer to his employee’s family on the death of an emplyoee.

Sometimes a company can also send a condolence letter to an employee on the passing of employee’s mother, father or any other family member.

Here are some sample and format that will help you to write a condolence letter.

Official Condolence Letter Writing Tips:

  • Official condolence letter is to be written on the company’s letter head.
  • Acknowledge the loss of your employee.
  • Express your sympathy towards his/her family.
  • Mention some good traits of the deceased.
  • Let the bereaved know that the presence of the deceased will be missed in your organization.
  • Offer help on behalf of your company.
  • Make a thoughtful closure.

Official Condolence Letter Template

Use our free Official Condolence Letter to help you get started . Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

Dear _______, (Name of the recipient)

We at _______ (organization’s name) are very shocked and saddened to hear about the death of _________ (Name of the deceased). We still cannot believe that _____ (he/she) died so unexpectedly.

_______ (Name of the deceased) was such a wonderful person and had always been a great asset for our company. _____ (his/her) presence will always be missed at _______ (company’s name).

We would like to support you with ____________ (gift) in hopes that it would be helpful to you in this time of need.

With heartfelt condolences,
___________ (Name of the sender)
___________ (Rank/position)
___________ (Organization’s Name)

Official Condolence Letter Sample, Email and Example/Format


Address of the recipient


Dear Laya,

It is with great sadness that I’m writing this letter to you today, in response to the death of your husband, Albert. He was one of the smartest employee in our organization. All of us at ABC Bank are saddened to hear about his sad demise. I want to let you know that his presence will be greatly missed in our organization.

Our company would like to help you with 30,000/- in hopes that it would be helpful to you in this time of trouble.

Our deepest condolences,

George White


ABC Bank

Email Format

 Official condolence letters are written by company or any office colleague on death of team member or his relative. The condolence letter gives sympathy to the grieving person and helps him strength to face the difficult situation.

The letter must be written with very kind and soft language. Here is the sample of official condolence letter written on death of a colleague to his wife.

Dear Madam

Please accept by deep condolences on the death of your husband Late Mr. John S. West. We were working on the same project and he was very hard working and enthusiastic member of our team. It is really very tough for me to believe that now he is not with us.

But as we know that it is the circle of life and we have to accept hard realities of death. I know that you and your children have hard time ahead so; my all best wishes are with you. May God help you and give you strength to overcome from this tough time. I am working to get all the post death documents as soon as possible and in the mean time you are free to ask for any help.


John S. West.


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