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]]>An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his subordinate an Acceptance Letter – acceptance of the resignation.
If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion.
Since an Acceptance Letter is an official one, it should be very crisp, to the point and should clearly indicate what is being accepted. It should be addressed to the person whose request of any kind is being accepted.
The date from when the Acceptance Letter is effective should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it.
Ms/Mr. ______________
Address
Date: ___________
Subject: Acceptance of resignation
Dear Ms/Mr. ____________
This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (What is the Date of Relieving).
We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition.
We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor.
Thanking You
Yours truly,
________________
Name and Signature.
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]]>Talking about the position, it can be related to anything like:
It is important for you to have correct information in order to write an acceptance letter.
Job acceptance letters are popularly written by the candidates who passed their interviews. Do you know the reasons why it is important to write an acceptance letter? There are 2 reasons:
Writing acceptance letter is not any kind of rocket science, but it is important for the writer to be careful while stating commitments in such a letter. If you follow the below-mentioned tips, then it can become easy for you to write an acceptance letter in an ideal way:
If you follow the above-mentioned tips, then writing job acceptance letter can become very easy for you.
If you know the basic format of the acceptance letter, then writing it in a professional manner can become easy for you. Format for your acceptance letter can be like:
The stated format above is based on the American writing format of the formal letter.
When it is job acceptance letter, content has to be very specific. Understand that you cannot bluff anything. You should write things as per the discussion carried out in an interview. Definitely, you can mention the detailed essence of the discussion but don’t exaggerate.
An acceptance letter is like a backup for you, till the time you don’t receive your offer letter. Nothing should go wrong on the basis of verbal commitment and if some misunderstanding occurs, then acceptance letter can come to your rescue. While writing such professional letters, you should never go wrong with your tone. Maintain the polite tone, throughout the letter.
Following below-mentioned tips can make it easy for you to write an effective content for your acceptance letter:
Acceptance letter can be written in order to give a reply to a job offer or any kind of invitation. In order to write perfect acceptance letter, here are few components that you need to keep in mind:
Addressing recipient in a right way
Addressing recipient in a right way is important while accepting a job offer or any particular invitation. How will you address a concerned individual in the best possible way? It is possible by having close look at the contact information of the person whom you want to address the letter. It is important to use right name in the greetings.
Write short and to the point letter
The acceptance letter you write should have a pleasant tone and don’t include big paragraphs. Write short and to the point letter, so that reader does not get bored. If the acceptance letter is written to accept the invitation, then you can make use of normal tone of writing. On the other hand, if the letter is written to accept the job offer then it becomes important to make use of professional tone.
Don’t forget to thank the recipient
Don’t finish the letter bluntly. You should be always thankful to the recipient to whom you are addressing the letter then be it related to any kind of invitation or job offer. A proper thankful note can show your anticipation to attend an event.
When you are accepting any job letter, it becomes important for you to create a good impression in front of a new employer. Even if you are already accepted, it becomes important to write such letter to show your professionalism attitude. The company should know that you are serious about the new job. Here are few things that you need to consider while writing any type of job acceptance letter:
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]]>So, take a close look at the template and save it.
From,
Your name,
Address,
Place.
Date.
To,
Concerned person name,
Designation, company,
Address,
Place.
Dear sir/madam,
Subject:- regarding the content.
I am pleased to accept your job offer for the position of _________ (What is the Position Offered) in your prestigious company ____________ (What is the Name of the Company). I confirm to begin my employment from ______ (What is the Specified Date of Joining).
I would like to express my gratitude for placing your trust on me and offering me this exciting job offer to prove my credentials. With enthusiasm and dedication, I would surely work my best to make significant contributions towards organizational goals.
Thanking You
Yours truly,
Name and Signature
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]]>It is basically written to express your courteous behavior. The letter should be written in such a way that it clearly state the reason as to why this letter is being written.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: College Acceptance Letter for Offering Admission
Dear _____(Sir or Madam),
This is with regards to your application form number _____ (What is the College Application Form Number) submitted on _________ (What is the Date on Which the Form was Received) for admission in the _________ (What is the Stream Opted for – Science/Commerce/Arts) stream of our college.
Through your documents and certificates submitted along with the application form we can make out that you had been a brilliant student of ________ (What is Name of the Student’s Old Educational Institute). Keeping in mind your outstanding performance and past academic records, our management team has decided to accept your application for pursuing _____ (What is the Course Opted for) from our college.
You are requested to visit the college with all the essential documents, both original and photocopied, to fill all the required forms and foster the admission process. Further to that, you can join our next batch of _____ (What is the Course Opted for) starting from _________ (When is the New Batch Starting)
With heartiest congratulations I welcome you in our college.
Thanking You
Yours truly,
Name and Signature
To,
_____________
_____________
Date (Date on which letter is written)
From,
________________
________________
Sub: Confirming your admission on the program “Research in Ayurveda”
Dear Paul,
We acknowledge the receipt of your application form no. 345 dated 30th July for the admission in our program “Research in Ayurveda” in our reputed Institute.
We have thoroughly gone through the enclosures submitted by you with the application form and we are glad to know that you have an excellent academic record. Your knowledge on Ayurvedic Herbs is commendable and worth reading. We would like to inform you that your application has been short listed and management has accepted the same.
We, hereby, confirm your admission in the above mentioned program. Our next batch would be starting on 3rd August. So, you can take admission in the same batch. Please come prepared with all the documents required at the time of admission.
We whole heartedly welcome you in our campus. We look forward to see you on 3rd.
Yours truly,
Dennis Coleman
Chairman
College of Ayurveda and Research
While in some cases acceptance letters are to be written as a form of courtesy to inform somebody of your acceptance but on other hand form some instances it is mandatory to write acceptance letter.
The letter should specifically state the reason of this letter that is your acceptance whether it is job acceptance, admission or something else.
Dear, Mr. William
This is with regards to your application form number _____ (What is the College Application Form Number) submitted on _________ (What is the Date on Which the Form was Received) for admission in the _________ (What is the Stream Opted for – Science/Commerce/Arts) stream of our college.
Through your documents and certificates submitted along with the application form we can make out that you had been a brilliant student of ________ (What is Name of the Student’s Old Educational Institute). Keeping in mind your outstanding performance and past academic records, our management team has decided to accept your application for pursuing _____ (What is the Course Opted for) from our college.
You are requested to visit the college with all the essential documents, both original and photocopied, to fill all the required forms and foster the admission process. Further to that, you can join our next batch of _____ (What is the Course Opted for) starting from _________ (When is the New Batch Starting)
With heartiest congratulations I welcome you in our college.
Thanking You
Yours truly,
Name and Signature
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