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From,
Kate Mary (name and address of applicant)
567 Lane
56786 HU
kate@mailinator.com
Phone: 876-678-6789
To,
Mark Fetcher (name and company of recipient)
UIY Corporation
4982 Nive Avenue
Sweden
Date Sept 16, 2013
Dear Mr. Mark, (name of reciver)
This is with reference to your advertisement on jobportal.com. I thereby want to apply for the post. I have a working experience of 5 years in reputed hotels.
My Job responsibilities included:
It will be my pleasure to work with your company as it will add new features to my future. Please check the enclosure for my resume and experience certificate.
Yours Sincerely
Kate Mary (name of the applicant).
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]]>From,
R.K Appliances (Name of the sender and company with address)
Rajkot
Gujarat.
To,
Vivek Singh (Name, designation and company of recipient)
General Manager
RAPH software
Kerala
Date Sept 09, 2013
Dear Sir,
I am proud to introduce to you about our company R.K appliance. We are in the business of the sale of electronic equipment for last 6 years. We are glad to inform you about the good quality products. It will be our pleasure to provide you with our products at reasonable prices.
Our new launch is a high quality laptop with the cost of Rs. 25,000. It carries all the latest features and is worth a purchase. You will get the best deal in the market with us.
We are expecting for a positive response.
Thanking You,
Sincerely,
Jatin Mittal (name of the sender and his company)
R K appliances.
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]]>The post Business Letter appeared first on Wikitechy Letters.
]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________ (name of the concerned person),
We want to enquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.
Your company has a reputation in the market and we hope that the internet connectivity and customer care service are excellent.
We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.
If you can send your company representative, we can discuss all the matters in detail.
Looking forward to hear from you at the earliest,
Yours sincerely,
__________ (Your name)
To
Star internet services,
Station Road,
Hyderabad
From:
Ravi Saxena,
Infotech India Ltd.
Hyderabad
Dear Sir/madam,
We would like to enquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred work stations.
We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services.
Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details
If you can send your representative to our office with all the details, we can discuss the matters across the table.
Looking forward to hear from you,
Yours Sincerely,
Ravi Saxena.
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]]>The post Business Letter appeared first on Wikitechy Letters.
]]>Formal communication via business letter is the method that is followed by many organizations. This type of letter is exchanged between:
You can adopt a particular business letter style, depending on the relationship with the concerned party.
The business letters are generally written by the people who are into some or the other kind of occupation. The numbers may differ, but the business letter is written by the majority of the business people. Some may have to send such a letter on a daily basis.
The person or a group who writes a letter is called as a sender. The person or a group to whom sender writes a letter is called as a recipient. Below are the few examples of sender and recipient.
There can be many reasons to write a business letter, depending on the sender and the recipient. Here are the few reasons for which a business letter is written:
The format of a business letter includes things like date, salutation, body of the letter, closing statement, signature, list of enclosures etc. Let’s discuss this format in detail:
First is date
In a business letter, you are strictly not allowed to write a date in the form of abbreviation. The date should be written in a form like, 31st March 2016. Always place the date two or three lines above the recipient’s address.
Name and address of a recipient
Salutation
Do you know the person to whom you are writing a business letter? Depending on the answer to this question, you can choose your salutation. When it comes to maintaining the business relation, it becomes important to take care of the level of formality. Understand one thing that salutation is the kind of greeting that acts as an indicator of respect. Here are few examples of salutation:
You can write recipient first name only when you have informal relation with the recipient.
Body of the letter
In the body of a business letter, it is advisable to include some concise paragraphs. The paragraphs that you include should convey your message clearly and successfully. While conveying your message it is important to make use of right kind of tone and also avoid lengthy sentences. Write a letter straight to the point.
Your motive of writing a business letter should be crystal clear if you want to create a good impression in front of a reader.
If possible, the business communication should always be friendly and helpful. In the last paragraph of the body, you need to summarize your points and mention your expectations.
You can also write details about the planned course of action. Be thankful to the recipient for giving attention to your letter and reading it patiently.
The closing of a business letter should be respectful, just like the salutation. It should reflect your formal relations with the reader. Closing can be like:
Add your signature
Leave 3 to 4 lines after closing for signature and then add your name, title, telephone number and email address. The signature should always be done in a blue or black ink.
Enclosures
Do you want to enclose anything with your business letter? If yes, then write “Enclosures”, followed by a colon. Prepare a note that informs the recipient about things to look for in an envelope. Few lines below the contact information, you can add this enclosures information.
Some of the business letter related FAQs that you need to know:
What is Attachment?
It is added image or a document.
What is block format?
It is common business letter format that is single spaced and in this format all paragraphs begin at the left margin.
What is the certified mail receipt?
In a letter with this feature, the sender pays extra postage in order to receive a notice of the receipt.
What do confidential means?
It means that letter is very personal and it should be kept private.
What is double space format?
It means that leaving one blank line between the line of texts.
What is an informal business letter?
It means that the letter which is written in a casual tone.
What is inside address?
Inside address means, the recipient’s mailing information.
What is letterhead?
It means a special paper that possesses a company logo or its printed name.
What is spacing?
The spacing means, blank area between lines of text and words.
What is tone?
Tone means to understand the feeling of language. It can be serious or enthusiastic.
Objectives of Business Letter
The main objective of writing a business letter is to:
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]]>The post Business Announcement Letter appeared first on Wikitechy Letters.
]]>From
_____________
_______________
Date
To
____________
_________
Subject: __________(mention the purpose)
Dear ______(Sir/madam)
I am ____(name) writing this letter to you in cooperation with _____(name of company) to make you about the good growth that we have made. We are about to start our fourth unit and this is all because of your help and this was all impossible without your help.
From the core of my heart, I thank you for the help offered. Our new unit is making us very famous, it is very cutting-edge and we are sure that we will be able to take out products easily and quickly.
Hence you are going to get a faster service no doubt. We hope to build very good business relations in future and we are happy to serve you all the times. You will always be our valued customer.
Thanking you;
Name
Signature
From
_____________
_______________
Date
To
____________
_________
Subject – Update about business expansion prospects & venture dealings
Dear Sir/ Madam
We are writing this letter to you on behalf of M/S Tej associates and we are very glad to make you aware that we are escalating our business line to its fourth unit with Aniket Sales Corporation with the help and kind support of very reliable connections like you.
You have given your kind support to us from the very beginning and you have been with us in all ups and downs. We are really grateful for the kind support extended to us and we hope to get the same in the future.To the degree that for the spreading out plans, our fourth unit will take us to the peak of success, this is what we hope for. This unit is highly advanced and will enable us to serve you better.
We would like to serve like this in future also and we will try our best to serve you in a professional manner.
Thanking you;
Tej Associates
Name
Mr. Shrivastava
Marketing Manager,
Logical Systems,
25 LBS Road,
San Francisco
U.S.A.
31st Aug’ 2010.
Subject: Inform about business expansion prospects & venture dealings.
Respected Sir
This letter as planned in relation to the subject is on behalf of Friends & Company and we are hereby pleased to inform you that we are expanding our business line to its 3rd unit in venture with Rocket Sales Corporation with the assistance & backup of very trustworthy associates like you, who have supported us from the start & in all the odds for which we are very gratified & seek the same in the near future.
As far as for the expansion plans, with the help of the 3rd unit we will be able to reach out for new so as to serve you in a more convenient method.
The 3rd unit will help us in serving you with the most modern techniques & packages which will aid you accomplish your tasks even more swiftly and precisely.
Hence to conclude with saying that we will be serving you with the best of our available resources & present in a better modern way.
Thanking you;
Mr. Sudesh Bhise.
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]]>The post Job Announcement Letter – announcement of various jobs vacant in the company appeared first on Wikitechy Letters.
]]>From
_____________
_______________
Date
To
____________
_________
Subject: __________(mention the purpose)
Dear ______(Sir/madam)
I am_________ (name) writing this letter to you to let you know about the job opening that we have in our company(Name of the company). We are searching for the intelligent candidates. The candidates should be highly qualified and experienced.
The appointment of the candidates will be done as per their qualifications and the skill. The selected candidates will get good experience and prospects. The interested and eligible candidates can send their resumes through email. An interview will be held to shortlist the candidates.
The selection will be done as per the performance of the candidate in the personal interview. If you want to get more information about the company then you can log on to our website ____(website URL)or you can call on ___(contact number)
With regards,
Name
Signature
_____________
_______________
Date
To
____________
_________
Subject – Job announcement letter
Dear Candidates
We are writing this letter to bring to your notice the latest job vacancies that we have. We are very well reputed company in the sales field in the entire country. We are looking for young and energetic aspirants. The candidates should have at least six years’ experience in the similar field. Fresher’s will not be considered.
The candidates will be recruited according to their academic qualifications. The candidates who meet these criteria will be considered. Once recruited, the candidate will be given medical facilities, nice working atmosphere, and good opportunity. We always try to utilise the talents in our candidates.
The candidates who find themselves as eligible for the post are required to send their updated resumes at jobs@jobs.com as soon as possible. The selected candidate will have to appear for interview. If you want to know more about the company then you can see the details on the website.
With regards,
HR
Jobs.com
This is a letter to announce the various jobs available in the company. The deserving candidates must apply for the jobs and send the required documents as soon as possible. The applicants will be chosen and then will be called for an interview. The candidates who get through the interview will become an active part of the company.
(Subject)- Job announcement letter.Dear Candidate,
This letter is to grab your attention about the job openings in our company. Our company is regarded as a best company in the sales field in the who
le England. We need ambitious and sincere people.The applicant must have minimum 6 years of job experience in sales department. Applicants will be given positions as per their qualification. Applicants need to fulfil our prescribed requirements and attachments. We give free medical facilities, good working environment, and try to bring out the best in our employees.
As soon as possible send your application on robin.rob@tel.com. The candidates have to go for an interview when they get selected. If there is any doubt regarding the working pattern of our company, then you can contact our person from 8.00am to 5.00pm Monday to Friday on our address which is displayed below.
With regards,
Robin m rob,
Senior sales manager,
Tel Inc.
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]]>When are announcements made? Announcements are made in response to several things like rumors, promotions, retirement, pregnancy, college graduation, engagement, baptism, wedding etc.
Announcements can also be made for certain positive reasons like launching new products, business practices etc.
You should write an announcement letter in a simple and easy way so that reader can easily understand the news or information that you want to share.
Whatever may be the reason of writing an announcement letter, it is very important to map out an outline. Framework your letter in such a way that reader can find it easy to know the essential elements related to the announcement.
Different things that you need to arrange in your announcement letter are related to invitation details, promotion details, references etc. Add complete information in a chronological order.
Drafting rough letter is important after you have the outline ready so that it can further give you the room for making improvements if required. Initially, mistakes are bound to happen so rough letter drafting is essential.
Filling the subject matter can become easy if you have the framework of letter ready. Edit your drafted letter to correct spelling mistakes, grammar mistakes, sentence punctuation etc.
It is advisable to come to the point in the opening of the letter itself. Be frank and ensure that you add information in short and sweet manner. Adding unrelated information can waste yours as well as reader’s time. Being frank does not mean that you can make an announcement in blunt words. Make your letter simple and effective by adding to the point information in direct but not blunt words. For further reference of the reader, it is better to add the date in your announcement letter.
If you want to make an announcement to everyone then it is important to be LOUD and for this, it is important for you to stand out different in the crowd. Reader’s should get tempted by the announcement that you planning to make. You can make use of the coloured marker or bold text, to highlight the announcement. Write the announcement letter in a readable font size. You can also make use of logo or graphics to make the letter look further interesting.
In any type of letter, you write, it is important to be courteous. This can make your letter look interesting and readable. It is important to show your gratitude in the beginning as well as at the end of a letter.
The announcement letter can be related to anything like promotion, business offer, gift etc. Always write the letter, after thinking about the subject matter.
The announcement letter should always be written in a positive tone. Make use of words that can create a positive impact on a reader. These words can be like:
Maintaining positive approach can allow you to enhance your business relations and create a goodwill.
It is important to write an announcement letter using letterhead if it is an official announcement. Writing a letter by using the letterhead can successfully grab the attention of the recipient. Informal announcement letters, don’t have any such kind of obligation.
Maintain gratitude while starting as well as closing the announcement letter. Showing professional courtesy is important. Repeating your appreciation is important while closing a letter. You can make use of salutation like sincerely, truly, thank you etc.
Don’t send any kind of an announcement letter without editing. Editing is important because it can allow you to make out grammatical errors, spelling errors, wrong phrases etc. Read your letter loudly so that you can easily find out the mistakes.
In header…
Here are the few things that you need to consider while writing an attention grabbing announcement letter:
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