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]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________ (name of the concerned person),
We want to enquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.
Your company has a reputation in the market and we hope that the internet connectivity and customer care service are excellent.
We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.
If you can send your company representative, we can discuss all the matters in detail.
Looking forward to hear from you at the earliest,
Yours sincerely,
__________ (Your name)
To
Star internet services,
Station Road,
Hyderabad
From:
Ravi Saxena,
Infotech India Ltd.
Hyderabad
Dear Sir/madam,
We would like to enquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred work stations.
We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services.
Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details
If you can send your representative to our office with all the details, we can discuss the matters across the table.
Looking forward to hear from you,
Yours Sincerely,
Ravi Saxena.
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]]>The post Business Letter appeared first on Wikitechy Letters.
]]>Formal communication via business letter is the method that is followed by many organizations. This type of letter is exchanged between:
You can adopt a particular business letter style, depending on the relationship with the concerned party.
The business letters are generally written by the people who are into some or the other kind of occupation. The numbers may differ, but the business letter is written by the majority of the business people. Some may have to send such a letter on a daily basis.
The person or a group who writes a letter is called as a sender. The person or a group to whom sender writes a letter is called as a recipient. Below are the few examples of sender and recipient.
There can be many reasons to write a business letter, depending on the sender and the recipient. Here are the few reasons for which a business letter is written:
The format of a business letter includes things like date, salutation, body of the letter, closing statement, signature, list of enclosures etc. Let’s discuss this format in detail:
First is date
In a business letter, you are strictly not allowed to write a date in the form of abbreviation. The date should be written in a form like, 31st March 2016. Always place the date two or three lines above the recipient’s address.
Name and address of a recipient
Salutation
Do you know the person to whom you are writing a business letter? Depending on the answer to this question, you can choose your salutation. When it comes to maintaining the business relation, it becomes important to take care of the level of formality. Understand one thing that salutation is the kind of greeting that acts as an indicator of respect. Here are few examples of salutation:
You can write recipient first name only when you have informal relation with the recipient.
Body of the letter
In the body of a business letter, it is advisable to include some concise paragraphs. The paragraphs that you include should convey your message clearly and successfully. While conveying your message it is important to make use of right kind of tone and also avoid lengthy sentences. Write a letter straight to the point.
Your motive of writing a business letter should be crystal clear if you want to create a good impression in front of a reader.
If possible, the business communication should always be friendly and helpful. In the last paragraph of the body, you need to summarize your points and mention your expectations.
You can also write details about the planned course of action. Be thankful to the recipient for giving attention to your letter and reading it patiently.
The closing of a business letter should be respectful, just like the salutation. It should reflect your formal relations with the reader. Closing can be like:
Add your signature
Leave 3 to 4 lines after closing for signature and then add your name, title, telephone number and email address. The signature should always be done in a blue or black ink.
Enclosures
Do you want to enclose anything with your business letter? If yes, then write “Enclosures”, followed by a colon. Prepare a note that informs the recipient about things to look for in an envelope. Few lines below the contact information, you can add this enclosures information.
Some of the business letter related FAQs that you need to know:
What is Attachment?
It is added image or a document.
What is block format?
It is common business letter format that is single spaced and in this format all paragraphs begin at the left margin.
What is the certified mail receipt?
In a letter with this feature, the sender pays extra postage in order to receive a notice of the receipt.
What do confidential means?
It means that letter is very personal and it should be kept private.
What is double space format?
It means that leaving one blank line between the line of texts.
What is an informal business letter?
It means that the letter which is written in a casual tone.
What is inside address?
Inside address means, the recipient’s mailing information.
What is letterhead?
It means a special paper that possesses a company logo or its printed name.
What is spacing?
The spacing means, blank area between lines of text and words.
What is tone?
Tone means to understand the feeling of language. It can be serious or enthusiastic.
Objectives of Business Letter
The main objective of writing a business letter is to:
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]]>The post Business Announcement Letter appeared first on Wikitechy Letters.
]]>From
_____________
_______________
Date
To
____________
_________
Subject: __________(mention the purpose)
Dear ______(Sir/madam)
I am ____(name) writing this letter to you in cooperation with _____(name of company) to make you about the good growth that we have made. We are about to start our fourth unit and this is all because of your help and this was all impossible without your help.
From the core of my heart, I thank you for the help offered. Our new unit is making us very famous, it is very cutting-edge and we are sure that we will be able to take out products easily and quickly.
Hence you are going to get a faster service no doubt. We hope to build very good business relations in future and we are happy to serve you all the times. You will always be our valued customer.
Thanking you;
Name
Signature
From
_____________
_______________
Date
To
____________
_________
Subject – Update about business expansion prospects & venture dealings
Dear Sir/ Madam
We are writing this letter to you on behalf of M/S Tej associates and we are very glad to make you aware that we are escalating our business line to its fourth unit with Aniket Sales Corporation with the help and kind support of very reliable connections like you.
You have given your kind support to us from the very beginning and you have been with us in all ups and downs. We are really grateful for the kind support extended to us and we hope to get the same in the future.To the degree that for the spreading out plans, our fourth unit will take us to the peak of success, this is what we hope for. This unit is highly advanced and will enable us to serve you better.
We would like to serve like this in future also and we will try our best to serve you in a professional manner.
Thanking you;
Tej Associates
Name
Mr. Shrivastava
Marketing Manager,
Logical Systems,
25 LBS Road,
San Francisco
U.S.A.
31st Aug’ 2010.
Subject: Inform about business expansion prospects & venture dealings.
Respected Sir
This letter as planned in relation to the subject is on behalf of Friends & Company and we are hereby pleased to inform you that we are expanding our business line to its 3rd unit in venture with Rocket Sales Corporation with the assistance & backup of very trustworthy associates like you, who have supported us from the start & in all the odds for which we are very gratified & seek the same in the near future.
As far as for the expansion plans, with the help of the 3rd unit we will be able to reach out for new so as to serve you in a more convenient method.
The 3rd unit will help us in serving you with the most modern techniques & packages which will aid you accomplish your tasks even more swiftly and precisely.
Hence to conclude with saying that we will be serving you with the best of our available resources & present in a better modern way.
Thanking you;
Mr. Sudesh Bhise.
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