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From,
Kate Mary (name and address of applicant)
567 Lane
56786 HU
kate@mailinator.com
Phone: 876-678-6789
To,
Mark Fetcher (name and company of recipient)
UIY Corporation
4982 Nive Avenue
Sweden
Date Sept 16, 2013
Dear Mr. Mark, (name of reciver)
This is with reference to your advertisement on jobportal.com. I thereby want to apply for the post. I have a working experience of 5 years in reputed hotels.
My Job responsibilities included:
It will be my pleasure to work with your company as it will add new features to my future. Please check the enclosure for my resume and experience certificate.
Yours Sincerely
Kate Mary (name of the applicant).
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]]>From,
R.K Appliances (Name of the sender and company with address)
Rajkot
Gujarat.
To,
Vivek Singh (Name, designation and company of recipient)
General Manager
RAPH software
Kerala
Date Sept 09, 2013
Dear Sir,
I am proud to introduce to you about our company R.K appliance. We are in the business of the sale of electronic equipment for last 6 years. We are glad to inform you about the good quality products. It will be our pleasure to provide you with our products at reasonable prices.
Our new launch is a high quality laptop with the cost of Rs. 25,000. It carries all the latest features and is worth a purchase. You will get the best deal in the market with us.
We are expecting for a positive response.
Thanking You,
Sincerely,
Jatin Mittal (name of the sender and his company)
R K appliances.
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To,
Manas Chandra (name address company of the recipient)
Purchase Manager,
LYFT Printers
Dear Mr Manas, (name of recipient)
It is our pleasure writing to your company. Your company is one among the best ones in market and has best standards for quality.
Our company TH internationals, is within the business of providing computers accessories.
The quality standards of our company effectively match to that of your company. We are having service centres in many areas of the town and currently inquisitive about increasing them.
We assure sensible quality at cheap costs and also are providing flat discount of 10%. In case of any confusion or queries feel free to contact us.
Hope for higher business deals.
Sincerely,
____________
Naveen Singh, (name and company of sender)
Marketing Manager,
TH Internationals.
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]]>When are announcements made? Announcements are made in response to several things like rumors, promotions, retirement, pregnancy, college graduation, engagement, baptism, wedding etc.
Announcements can also be made for certain positive reasons like launching new products, business practices etc.
You should write an announcement letter in a simple and easy way so that reader can easily understand the news or information that you want to share.
Whatever may be the reason of writing an announcement letter, it is very important to map out an outline. Framework your letter in such a way that reader can find it easy to know the essential elements related to the announcement.
Different things that you need to arrange in your announcement letter are related to invitation details, promotion details, references etc. Add complete information in a chronological order.
Drafting rough letter is important after you have the outline ready so that it can further give you the room for making improvements if required. Initially, mistakes are bound to happen so rough letter drafting is essential.
Filling the subject matter can become easy if you have the framework of letter ready. Edit your drafted letter to correct spelling mistakes, grammar mistakes, sentence punctuation etc.
It is advisable to come to the point in the opening of the letter itself. Be frank and ensure that you add information in short and sweet manner. Adding unrelated information can waste yours as well as reader’s time. Being frank does not mean that you can make an announcement in blunt words. Make your letter simple and effective by adding to the point information in direct but not blunt words. For further reference of the reader, it is better to add the date in your announcement letter.
If you want to make an announcement to everyone then it is important to be LOUD and for this, it is important for you to stand out different in the crowd. Reader’s should get tempted by the announcement that you planning to make. You can make use of the coloured marker or bold text, to highlight the announcement. Write the announcement letter in a readable font size. You can also make use of logo or graphics to make the letter look further interesting.
In any type of letter, you write, it is important to be courteous. This can make your letter look interesting and readable. It is important to show your gratitude in the beginning as well as at the end of a letter.
The announcement letter can be related to anything like promotion, business offer, gift etc. Always write the letter, after thinking about the subject matter.
The announcement letter should always be written in a positive tone. Make use of words that can create a positive impact on a reader. These words can be like:
Maintaining positive approach can allow you to enhance your business relations and create a goodwill.
It is important to write an announcement letter using letterhead if it is an official announcement. Writing a letter by using the letterhead can successfully grab the attention of the recipient. Informal announcement letters, don’t have any such kind of obligation.
Maintain gratitude while starting as well as closing the announcement letter. Showing professional courtesy is important. Repeating your appreciation is important while closing a letter. You can make use of salutation like sincerely, truly, thank you etc.
Don’t send any kind of an announcement letter without editing. Editing is important because it can allow you to make out grammatical errors, spelling errors, wrong phrases etc. Read your letter loudly so that you can easily find out the mistakes.
In header…
Here are the few things that you need to consider while writing an attention grabbing announcement letter:
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