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]]>The acceptance letter is when you are using the mode of written communication to accept a particular position or an award. Talking about the position, it can be related to anything like:
It is important for you to have correct information in order to write an acceptance letter.
What Is an Ideal Way to Write a Job Acceptance Letter?
Job acceptance letters are popularly written by the candidates who passed their interviews. Do you know the reasons why it is important to write an acceptance letter? There are 2 reasons:
Writing acceptance letter is not any kind of rocket science, but it is important for the writer to be careful while stating commitments in such a letter. If you follow the below-mentioned tips, then it can become easy for you to write an acceptance letter in an ideal way:
If you follow the above-mentioned tips, then writing job acceptance letter can become very easy for you.
Basic Format of Acceptance Letter
If you know the basic format of the acceptance letter, then writing it in a professional manner can become easy for you. Format for your acceptance letter can be like:
The stated format above is based on the American writing format of the formal letter.
Content of Acceptance Letter
When it is job acceptance letter, content has to be very specific. Understand that you cannot bluff anything. You should write things as per the discussion carried out in an interview. Definitely, you can mention the detailed essence of the discussion but don’t exaggerate.
An acceptance letter is like a backup for you, till the time you don’t receive your offer letter. Nothing should go wrong on the basis of verbal commitment and if some misunderstanding occurs, then acceptance letter can come to your rescue. While writing such professional letters, you should never go wrong with your tone. Maintain the polite tone, throughout the letter.
Points to Consider While Writing Acceptance Letter
Following below-mentioned tips can make it easy for you to write an effective content for your acceptance letter:
Important Components of Such Letter
Acceptance letter can be written in order to give a reply to a job offer or any kind of invitation. In order to write perfect acceptance letter, here are few components that you need to keep in mind:
Addressing recipient in a right way
Addressing recipient in a right way is important while accepting a job offer or any particular invitation. How will you address a concerned individual in the best possible way? It is possible by having close look at the contact information of the person whom you want to address the letter. It is important to use right name in the greetings.
Write short and to the point letter
The acceptance letter you write should have a pleasant tone and don’t include big paragraphs. Write short and to the point letter, so that reader does not get bored. If the acceptance letter is written to accept the invitation, then you can make use of normal tone of writing. On the other hand, if the letter is written to accept the job offer then it becomes important to make use of professional tone.
Don’t forget to thank the recipient
Don’t finish the letter bluntly. You should be always thankful to the recipient to whom you are addressing the letter then be it related to any kind of invitation or job offer. A proper thankful note can show your anticipation to attend an event.
4 Important Things to Consider, While Writing an Acceptance Letter
When you are accepting any job letter, it becomes important for you to create a good impression in front of a new employer. Even if you are already accepted, it becomes important to write such letter to show your professionalism attitude. The company should know that you are serious about the new job. Here are few things that you need to consider while writing any type of job acceptance letter:
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]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________, (name of the concerned person),
We are happy to inform you that we have decided to accept your business invitation dated_______. We have decided to opt for your company’s………….. (name of services) services for our organization.
We have a huge requirement and we hope you will be able to meet our requirements. We are in need of …………………(name of product) and we expect that you will be able to set it up in our organization. We have a need of ………number of your ………..(product name).
We request you to send your marketing manager so that we can discuss the terms and conditions required for conducting the business. You have a good reputation in the industry and we rely on the positive feedback we received about your company.
We look forward to hear from you at the earliest.
Yours Sincerely,
____________ (Your name)
To
Star internet service providers,
29, 2nd main road,
Hebbal,
Bangalore
25th September, 2013
Dear Mr. Ravi,
This letter is with reference to your business proposal dated 15th September, 2013. We are glad to inform you that we have decided to opt for your internet packages. We are of the opinion that these packages will be useful for our organization. We accept your business invitation.
We request you to send your marketing manager for further discussion on the terms and conditions of the business contract.
We would also like to know about the various packages you offer for commercial usage. We are in need of a wireless router and we hope you will comply to our requirements.
Your company has a good reputation in the industry and we rely on the positive feedback. We hope to have a better connectivity and excellent customer care from your services.
Please get back to us at the earliest so that we can finalize our deal.
Thanking you,
Yours Sincerely,
Ram Malhotra
Infotech Software Ltd,
Bangalore
Business letters, written on the standard business letterhead, should be written in block format with everything beginning at left margin. As all professional writing, business letters should be brief and clear.
The relationship between writer and reader affects the tone of the business letter. If you are writing a business letter to someone with whom you have worked for several years then the tone can be worm and friendly but in general business letter it has to be formal.
Dear Mr. Sanders
With reference to your business proposal letter dated 2nd August 2010. We are very happy to inform you that your internet packages will be very convenient and useful for our organization and we accept your invitation for conducting business.
Kindly send your marketing manager to negotiate terms and conditions of the contract. We would like to know more about unlimited downloading facilities which you can provide. We would like to have wireless router at our office for making in lot easier to establish connectivity. Feel free to contact our General Manager for any other queries.
I hope we will enjoy better connectivity with your network. Kindly send us the catalogue of unlimited download packages.
We are looking forward to have fruitful business relationship with your organization.
Yours Sincerely,
Declan E. Norris.
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