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]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________ (name of the concerned person),
We want to enquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.
Your company has a reputation in the market and we hope that the internet connectivity and customer care service are excellent.
We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.
If you can send your company representative, we can discuss all the matters in detail.
Looking forward to hear from you at the earliest,
Yours sincerely,
__________ (Your name)
To
Star internet services,
Station Road,
Hyderabad
From:
Ravi Saxena,
Infotech India Ltd.
Hyderabad
Dear Sir/madam,
We would like to enquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred work stations.
We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services.
Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details
If you can send your representative to our office with all the details, we can discuss the matters across the table.
Looking forward to hear from you,
Yours Sincerely,
Ravi Saxena.
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]]>To,
__________ (customer’s name)
__________ (customer’s address)
__________
__________
Date __________ (date of writing letter)
Dear Mr. /Ms__________ (name of the customer),
You are one of our valuable customers and we found your address in the frequent customers list. We are happy to introduce a new product………………..(tell about product) in the market. Prior to the launch of the product we would like our customers to certify its quality.
We are sending a sample of the………………(product name). Please use it and let us know your opinion. We value suggestions from our customers and believe that to sustain in the industry, customer satisfaction is very important.
This ……………( name of product) is already tested by the ……………( name of concerned department) department and certified to manufacture in commercial scale.
We are confident of our product and wish to hear from you.
Yours Sincerely,
_____________ (Your name and designation)
To:
Manish Saxena,
44, Jubilee Hills,
Hyderabad
Dear Mr.Saxena,
We have found your address in our frequent customer list and it is our pleasure to inform you about our company’s new product, a complete family health drink.
We have considered the suggestions made by customers like you and created a new formula. It is always our endeavour to listen to our customers’ suggestions and demands. It is very important to be customer friendly to sustain in the industry.
This unique health drink comprises of several natural ingredients like almonds, cashew nuts and cardamom. All the ingredients are tested for their efficiency and are incorporated into this health formula.
We hope all our customers will like our new product. We are sending a sample of this health drink formula so that you can taste and let us know your opinion. It has been tested by the health department and also certified to manufacture the product.
We value suggestions from our customers. We thank you in advance for your support.
Thanking you,
Yours Sincerely,
Sunil Malhotra
Dear Mr. Rakesh,
With reference to your address in our most frequent customer list we are very happy to inform you about our latest tooth past. With respect to the suggestions of our customers we made some modifications in our toothpaste. In today’s market it is very important to be customer friendly and keep their demands in mind.
With respect to this we have made toothpaste, which contains some herbal and Ayurvedic ingredients i.e. mint, neem etc. which will help to keep your teeth fresh and healthy. We are sending you this cream please use it and tell us your view. It has been already checked in laboratory of Indian Dental Association and its recognized by them but still we would like to hear from you.
Our customers are everything for us and we will always keep in touch with you.
Feel free to contact us for further suggestions.
Thanking You
Yours faithfully,
_____________
Subhash Gosh.
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]]>The post Business Letter appeared first on Wikitechy Letters.
]]>Formal communication via business letter is the method that is followed by many organizations. This type of letter is exchanged between:
You can adopt a particular business letter style, depending on the relationship with the concerned party.
The business letters are generally written by the people who are into some or the other kind of occupation. The numbers may differ, but the business letter is written by the majority of the business people. Some may have to send such a letter on a daily basis.
The person or a group who writes a letter is called as a sender. The person or a group to whom sender writes a letter is called as a recipient. Below are the few examples of sender and recipient.
There can be many reasons to write a business letter, depending on the sender and the recipient. Here are the few reasons for which a business letter is written:
The format of a business letter includes things like date, salutation, body of the letter, closing statement, signature, list of enclosures etc. Let’s discuss this format in detail:
First is date
In a business letter, you are strictly not allowed to write a date in the form of abbreviation. The date should be written in a form like, 31st March 2016. Always place the date two or three lines above the recipient’s address.
Name and address of a recipient
Salutation
Do you know the person to whom you are writing a business letter? Depending on the answer to this question, you can choose your salutation. When it comes to maintaining the business relation, it becomes important to take care of the level of formality. Understand one thing that salutation is the kind of greeting that acts as an indicator of respect. Here are few examples of salutation:
You can write recipient first name only when you have informal relation with the recipient.
Body of the letter
In the body of a business letter, it is advisable to include some concise paragraphs. The paragraphs that you include should convey your message clearly and successfully. While conveying your message it is important to make use of right kind of tone and also avoid lengthy sentences. Write a letter straight to the point.
Your motive of writing a business letter should be crystal clear if you want to create a good impression in front of a reader.
If possible, the business communication should always be friendly and helpful. In the last paragraph of the body, you need to summarize your points and mention your expectations.
You can also write details about the planned course of action. Be thankful to the recipient for giving attention to your letter and reading it patiently.
The closing of a business letter should be respectful, just like the salutation. It should reflect your formal relations with the reader. Closing can be like:
Add your signature
Leave 3 to 4 lines after closing for signature and then add your name, title, telephone number and email address. The signature should always be done in a blue or black ink.
Enclosures
Do you want to enclose anything with your business letter? If yes, then write “Enclosures”, followed by a colon. Prepare a note that informs the recipient about things to look for in an envelope. Few lines below the contact information, you can add this enclosures information.
Some of the business letter related FAQs that you need to know:
What is Attachment?
It is added image or a document.
What is block format?
It is common business letter format that is single spaced and in this format all paragraphs begin at the left margin.
What is the certified mail receipt?
In a letter with this feature, the sender pays extra postage in order to receive a notice of the receipt.
What do confidential means?
It means that letter is very personal and it should be kept private.
What is double space format?
It means that leaving one blank line between the line of texts.
What is an informal business letter?
It means that the letter which is written in a casual tone.
What is inside address?
Inside address means, the recipient’s mailing information.
What is letterhead?
It means a special paper that possesses a company logo or its printed name.
What is spacing?
The spacing means, blank area between lines of text and words.
What is tone?
Tone means to understand the feeling of language. It can be serious or enthusiastic.
Objectives of Business Letter
The main objective of writing a business letter is to:
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]]>The post Business Appeal Letter appeared first on Wikitechy Letters.
]]>From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject – _______________________(Mention the purpose)
Respected _______(Name)
I am _____ (Your Name) and is writing this letter to Kindly
withdraw the decision to increase the luxury tax by ____(percentage) . In this context let me humbly remind you that such a decision is in no way going to do any sort of help to the industry and at the same time it will negatively get affected.
We will be forced to increase our different segments of charges which will in no way going to help the industry . Hence my request to you is that such an immediate hike of luxury tax to save the industry.
Hope you may get back on this at the earliest and kindly take a favorable decision with regard to tax reduction.
Thanking you.
Sincerely,
Name and signature
Subject: Business appeal letter
Respected Sir/Madam,
It is to bring to your kind attention that we as businessmen are suffering on account of the increasing luxury taxes that your government in its last budget proposes to impose. Let me kindly bring to your attention that already we have enough problems like so many burdens of taxes and moreover, being included in the business category means we are forced to pay the electricity charges as per the stipulated tariff range.
All this causes concern to us and we the hotel business people are a helpless lot in this regard. Moreover, we cannot take extra charges from the customers without the permission of the government and if more strenuous rules are getting implemented on us means we will become helpless. As per the report it is going to get increased by 5 % of the existing level.
We are not sure with such a step to which direction the industry will go and we find no immediate answer to our concern. In this context as the president of the hoteliers association let me put before you the demand to withdraw the declaration that you will increase the tea.
Yours sincerely,
Thanking you,
Yours sincerely,
Meena Vani
This letter is addressed to business associate to which any appeal is to be made due to certain business requirements. This type of letter is conversation between two businesses parties thus the type of letter to be a formal letter. The letter should reflect name and address of both companies along with the reason for making an appeal. Type of their business and type of contract their share has to be mentioned in the appeal letter. The letter to be written in such a format, that it should be accepted by other party.
Dear, Ms. Nora
I Mr. Paul P. Nelson Vice President of Master Association Pvt. Ltd hereby inform you that our company is launching new product in health maintenance market which is to be named as Aloe Vera Gel. This particular Gel is going to prepare purely by Aloe Vera extract and would be much more beneficial to fight with major diseases like Arthritis, Diabetes, and so on. Hence your company already has dealership for our other products we expect you to take dealership for this new product for future business growth. Believe
This product really works for such diseases to cure as well as to get rid of these problems. It’s my request to you that kindly accept this business appeal and contact us for further procedure.
Yours Sincerely,
Mr. Paul P. Nelson,
Vice President-Master Association Pvt. Ltd,
2124 Chapel Street,
Bay town,
TX 77521.
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]]>The post Business Announcement Letter appeared first on Wikitechy Letters.
]]>From
_____________
_______________
Date
To
____________
_________
Subject: __________(mention the purpose)
Dear ______(Sir/madam)
I am ____(name) writing this letter to you in cooperation with _____(name of company) to make you about the good growth that we have made. We are about to start our fourth unit and this is all because of your help and this was all impossible without your help.
From the core of my heart, I thank you for the help offered. Our new unit is making us very famous, it is very cutting-edge and we are sure that we will be able to take out products easily and quickly.
Hence you are going to get a faster service no doubt. We hope to build very good business relations in future and we are happy to serve you all the times. You will always be our valued customer.
Thanking you;
Name
Signature
From
_____________
_______________
Date
To
____________
_________
Subject – Update about business expansion prospects & venture dealings
Dear Sir/ Madam
We are writing this letter to you on behalf of M/S Tej associates and we are very glad to make you aware that we are escalating our business line to its fourth unit with Aniket Sales Corporation with the help and kind support of very reliable connections like you.
You have given your kind support to us from the very beginning and you have been with us in all ups and downs. We are really grateful for the kind support extended to us and we hope to get the same in the future.To the degree that for the spreading out plans, our fourth unit will take us to the peak of success, this is what we hope for. This unit is highly advanced and will enable us to serve you better.
We would like to serve like this in future also and we will try our best to serve you in a professional manner.
Thanking you;
Tej Associates
Name
Mr. Shrivastava
Marketing Manager,
Logical Systems,
25 LBS Road,
San Francisco
U.S.A.
31st Aug’ 2010.
Subject: Inform about business expansion prospects & venture dealings.
Respected Sir
This letter as planned in relation to the subject is on behalf of Friends & Company and we are hereby pleased to inform you that we are expanding our business line to its 3rd unit in venture with Rocket Sales Corporation with the assistance & backup of very trustworthy associates like you, who have supported us from the start & in all the odds for which we are very gratified & seek the same in the near future.
As far as for the expansion plans, with the help of the 3rd unit we will be able to reach out for new so as to serve you in a more convenient method.
The 3rd unit will help us in serving you with the most modern techniques & packages which will aid you accomplish your tasks even more swiftly and precisely.
Hence to conclude with saying that we will be serving you with the best of our available resources & present in a better modern way.
Thanking you;
Mr. Sudesh Bhise.
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