First name and last name
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]]>An Acknowledgement Letter can also be given for receipt of money in some form. The beauty of an Acknowledgement Letter is that it can be written by an organization to an individual or vice versa.
An Acknowledgement Letter may or may not necessarily be an official letter. A sister sends the sacred thread of ‘Rakhi’ to her brother and the brother acknowledges receipt of the mail through a return Acknowledgement Letter. An employee of an organization sends a letter through courier outside the organization gets an Acknowledgement Letter from the recipient confirming that the courier has been received.
In earlier times when pigeons were used as a mode of communication, sending a letter back through the pigeon was an Acknowledgement Letter. Then came the times of registered letters sent through the postal department. These letters went with ‘Acknowledgement Due (AD)’ cards, which needed to be signed by the recipient and were then delivered by the postal department to the sender. Now these are times of couriers where the POD or Proof of Delivery is an Acknowledgement.
Since letters can be delivered by hand or post they can be acknowledged by return post or by signing on a copy of the letter delivered by hand.
Points to be considered while writing an Acknowledgement Letter:
Ms/Mr. ____________
Address of the person to whom the letter is being sent
Date:
Dear Ms./Mr. ________________
We thank you for buying our product _______________ (give product details) from our outlet on _________ (date).
We acknowledge receipt of payment vide Demand Draft/Cheque No. _________ dated ____________ drawn on ______________ Bank for Rs._____________.
We hope you enjoy using our product. In case of any suggestions or complaints please call on our Customer Service no. ______________.
Yours sincerely,
____________
(Name of the person)
(Designation).
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]]>Such letters are basically acknowledgment letters that let the person know there has been no confusion or mix-up with the overdue payment.
Such letters may also attempt to make the person understand that letting payments turn overdue is not right as it puts the company in a loss and also wastes time. This may especially be written if the customer’s behavior in this fashion is habitual.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Overdue Balance Payment Acknowledgement for Account _____________ (What is the Account Number for Which Payment Has Been Received)
Dear _____(Sir or Madam),
Thank you for the payment of ______________ (What is the Amount Received) which was overdue for last month. Please make sure to make the payment during the 1st week of the every month to avoid late fees and other penalties .We have now removed all the restrictions of your account and you can make continue with your transactions.
Please understand to maintain the account you have to make payment as stated. If we don’t receive a payment or if the same is repeated, we will be forced to block your account as per the contract and you will not be able to do further transaction.
We trust that this will be taken care and we can serve you better without any difficulty.
We appreciate your business. If you have any queries and require further information please call our customer care number at ____________ (What is the Customer Care Number of Your Business)
We look forward to serving you again
Thanking You
Yours truly,
_____________
Name and Signature
From,
_____
_____
_______
Date-
To,
_____
____
_______
Subject: Payment received
Dear Mr./Ms.______,
You will be pleased to know that your monthly payment of Rs. 8,000 has successfully reached your account in our bank and that the proceedings on your account are now being carried out regularly as before.
However, you must realize that the date for payment was 7th of July and not the 18th of July. This delay in payment has caused the company some inconvenience and we therefore request you to kindly refrain from paying up at the last minute or after in the future.
We understand that there may have been a problem and other circumstances. However, a pattern has been noted wherein money under your name always enters the account late. Such habitual lateness is against our company policy and if this goes on, we will be forced to terminate your account in our company.
We are sorry for any inconvenience caused on our part. Kindly take care of your dates and payments in the future,
Regards,
_______ [Name and designation]
Dear Name,
Re: Overdue Balance Payment Acknowledgement for Account # _____________
Thank you for the payment of ______________ which was overdue for last months. Please make sure to make the payment on every 1st week of the month to avoid late fees and other penalties .We have now removed all the restrictions of your account and you can make transaction going forward.
Please understand to maintain the account you have to make payment as stated in the bill and to avoid any kind of late charges. please make the payment before the 1st week and after 15 days .if we don’t receive a payment we will be forced to block your account as per the contract and you will not be able to do further transaction.
We trust that this will be taken care and we can serve you better without ant difficulty.
We appreciate your business. If you have any queries and require further information please call our customer care number at ____________.
We look forward to serving you again
Sincerely,
______________
Name.
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]]>Acknowledgment letters are also called as letters of receipt. They are formal and short letters, mainly serving the legal purposes. In business, such letter plays an important role as it indicates that you value the opinion and time of the concerned party. Writing such formal business letters can help you to build good will and trust.
Whenever your company receives any kind of business document from whomsoever, it becomes important on your part to send a letter of acknowledgment in return. It plays the role of receipt and so you should send it as soon as possible after receiving any particular document. Write to the point and truth in the letter without exaggerating and make use of polite tone.
Create outline
Create outline by writing your needs related to acknowledgment letter. For instance, if you are writing a letter to acknowledge a product then keep the related documents with you. Create point list that signifies information related to your satisfaction, dissatisfaction etc.
Draft rough letter
Use the information that you have created while defining the outline of a letter to draft the rough copy of it. Drafting is important because it is the rough copy of a letter and you can write anything that comes in your mind related to acknowledgment. Read your drafted content aloud so that you can make out mistakes, if any.
Address it to the concerned person
Find out the person who is to be acknowledged. This can make it easy for you to address the letter to the concerned person. The letter will not have a great impact if you address it directly in the name of a company or an organization.
Keep it simple and short
Understand one thing that acknowledgment letter always have to be simple and short, so it is advisable to avoid adding irrelevant details. Don’t add repetitive information. Make use of simple words rather than, adding complicated phrases.
While proof-reading your letter it is important to scrutinize grammatical errors, spelling errors, sentence formation etc. The paragraphs you write should have a sense of completeness. The tone in which you write the letter should be consistent.
Acknowledgment Letter Writing – Small Guide
In business communication, an acknowledgment letter is used to acknowledge a fact or a situation or any kind of action. It is a simple way of saying thanks and showing your spontaneous reaction. In business, it works as a strength to improve relationships between:
In order to show your gratitude, ensure that you do not exaggerate. Remember that it is an acknowledgment letter and so simple acknowledgment or thanks is enough.
While starting such letter writing, do not forget to include the date and subject line. This proves to be helpful in future correspondence. The way you approach in the letter should be courteous and polite.
Time is an important factor which you need to consider while writing such letter. This letter holds value, only when you send it at the right time. It is a prompt response from your side and so time plays a very important role.
Letter of acknowledgment is the proof, that you received a particular document or any kind of request. When it comes to handling the certain legal process, such letters play an important role. In these types of letters, you need to make use of certain key phrases like:
Important Acknowledgment Letter Writing Rules
Letter of acknowledgment is used by an individual or a company to communicate in a formal way. An acknowledgment letter is different from writing any kind of personal letter. There are certain rules that in you need to follow while writing such business letter. These rules are…
Acknowledgment in an Email Format
Email is the branch of a letter! Yes, you heard it correct! With the digital age, many things are changing and to some extent emails have taken the pace of letters. There is not much difference between email and letter. For instance, both are like driving a car with different gear system.
If you know basics about acknowledgment letter writing, then it can become easy for you to draft acknowledgment email. Some of the differences between letters and emails are like:
In business, you may have to acknowledge various kind of emails. Here are few tips that can help you to write correct acknowledgment email replies:
Show some gesture of acknowledgment by adding required details related to service, product, etc.
Second Paragraph
Thanking you, yours sincerely etc.
First name and last name
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