The post Appointment Letter Writing appeared first on Wikitechy Letters.
]]>Here are few tips to write an appointment letter with examples in pdf format and templates.
From,
_____________
_____________
_____________ ( your address)
To,
_____________
_____________
_____________ ( address of the person the letter is addressed to)
Date: _________________ ( Date of which letter is written)
Dear_______________ (name of the employee),
We are conducting a survey on ……………………(mention subject). Yours is one of the important departments in our office. The performance of your division is important for the overall rating of the company.
We request you to participate in this survey which is likely to bring a sea change in the overall performance of the company. We understand that your department is always busy and is difficult to spare time other activities. But if you can take out a few minutes every day for one week duration, we can complete our survey.
Please confirm your availability as we would like to finalize the details of the participatory departments and start the survey.
The presence of your department is very crucial for the successful completion of the survey.
We have spoken to the Managing Director and cleared all the hurdles for your participation. We are attaching the documents signed by the MD.
We hope to hear from you at the earliest so that we can start off the process of survey. We appreciate your participation which will make it a huge success.
We shall await your response in this regard.
Yours sincerely,
________________ (your name)
________________ (your department)
From,
_____________
_____________
_____________ ( your address)
To,
_____________
____________
_____________ ( address of the person the letter is addressed to)
Date: _________________ ( Date of which letter is written)
Dear Sir,
We are conducting a survey on the effectiveness of some of the office procedures and the efficiency of the process. The results are expected to be positive which will make the techniques useful for the office.
The data gathered in the surveys are collected and a presentation is slated in the meeting likely to be conducted in November 2013 at the International Seminar, wherein every department is participating in the presentation.
Our survey has given positive results and we are encouraged by the huge support it is being given by our office staff and other members. It is one of the prestigious surveys conducted by our office. Hope you will understand its importance and participate in the survey.
In relation to this, we are seeking permission from your department to hold an interview with your staff members and you as a part of survey.
We hope that you will give the permission to conduct the survey and be a responsible member of the office. This survey is bound to make a difference regarding the office procedures.
Yours sincerely,
__________
Harish Gupta
An Appointment letter is usually an official letter written either by the immediate superior or by the hierarchical superior to an individual who has been found eligible for the job advertised or applied for
The Letter of Appointment comes into play after a series of hiring procedures have been followed by the organization to eliminate most applicants for the job and finding that one suitable candidate eligible for the profile. The hiring procedures that the companies may follow could be classified in the following heads:
Subject: Your application for the post of _______________
Dear Ms/Mr _______________
We are in receipt of your application for the post of _____________. We are pleased to inform you that our organization has found you eligible for the profile described.
You are requested to report at our office as per address given below at 9:30AM on ___________ (date from when the individual is expected to join) in approval to your appointment.
Name of the Company
Complete address with phone numbers/landmarks (if any)
This is to inform you that this letter will be null and void in case you do not report at the date and time specified in this letter.
As per our Company policy, you will be on Contract for a period of _____ (specify the period as per the HR policy) and then, based on your performance and review you will be taken to the next level of employment in the organization.
During your Contract period you are entitled to take ________ (specify the leaves that the employee can take as per your Leave policy). In cases of emergency for any extra leave requests however the decision will be upon the management.
We hope to have a long successful professional relationship with you and wish you all the very best.
Yours sincerely
________________
(Designation of the authority)
cc: Human Resource Department.
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]]>When you apply for a particular job, you may have to undergo a selection process. If you are selected after passing all the selection process, then the employer may request you to join for a particular position by giving an appointment letter. Such an appointment letter is also called as a job offer letter.
This letter is written by an employer to inform the candidate that he or she has been selected for a particular position in the company. In this letter, an employer will state the terms and conditions related to a particular job and will also describe your work responsibilities.
Through such letters, it becomes convenient for an employer to convey the information to the selected candidates.
Some of the features associated with an appointment letter are like:
Being an employer, it always becomes important to write an error-free letter. The employer should not go wrong with English or content of the letter. Here are few things that as an employer you need to consider while drafting an appointment letter:
The appointment letter given by you works as an evidence and so it is important to draft it properly.
The appointment letter is an important document for a prospective employee and so it is important for you to draft it precisely as an employer. Here are few appointment letter writing tips:
This letter is usually given by the HR of the company and is the very important type of business letter.
Difference Between an Appointment Letter & Offer Letter
The appointment letter and offer letter, both represents different stages of recruitment process. It is said that offer letter repeats the stuff related to employment opportunity, working date, compensation etc.
It requires you to submit photographs, certain documents, certified copies etc. All mentioned things are needed for the sake of an employee verification. You should know that on the hand, an appointment letter is issued after a particular offer is accepted.
Difference in offer letter and appointment letter process
Once a particular company makes a decision to hire a candidate, then it offers an offer letter to join the firm on a particular date.
This process can allow a prospective employee to take a time to resign from the current working position in a particular firm.
On the other hand, an appointment letter is issued when an offer is accepted by the candidate.
In an offer letter, in the beginning, itself you can find details related to your future joining dates. On the other hand, appointment letter is issued few days before your joining date. The appointment letter is issued when all required documents mentioned in the offer letter are submitted. If a candidate does not respond to an offer letter within the stated time period, then the firm has right to cancel the offer.
Generally, offer letter asks a candidate to complete the documentation work by demanding original copies of identification, degree certification, social security data etc. Understand that an offer letter is not a contract between employee and employer.
The appointment letter differs from the offer letter because in this letter, some of the details related to particulars of the job are discussed. In this letter legal terms of employment are discussed like job duties, responsibilities, leave entitlement, bonuses, termination clause etc.
Format of an Appointment Letter
Here is the format of an appointment letter
In the body of letter, some of the things that can be included are like:
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