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]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________ (name of the concerned person),
We want to enquire about your company’s ……………..(name of service) services. We have an urgent requirement and would like to see quotations for various packages of your company. We want to opt for a suitable package which will meet the requirements of our company.
Your company has a reputation in the market and we hope that the internet connectivity and customer care service are excellent.
We are one of the leading companies in the …………..(name of industry) industry and therefore need ……………from you for catering to our clients and customers. If your rates are competitive and other factors are satisfactory, we would like to sign the deal with your company.
If you can send your company representative, we can discuss all the matters in detail.
Looking forward to hear from you at the earliest,
Yours sincerely,
__________ (Your name)
To
Star internet services,
Station Road,
Hyderabad
From:
Ravi Saxena,
Infotech India Ltd.
Hyderabad
Dear Sir/madam,
We would like to enquire about the internet services you provide to commercial organizations. We are in need of a wireless router and have around two hundred work stations.
We would like to get quotations for the services. If we are satisfied with the prices and other factors, we would like to opt for your services.
Your company has a reputation in the industry for your excellent customer service and connectivity. We rely on the feedback and would like to know the details
If you can send your representative to our office with all the details, we can discuss the matters across the table.
Looking forward to hear from you,
Yours Sincerely,
Ravi Saxena.
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]]>The post Business Enquiry Letter appeared first on Wikitechy Letters.
]]>In case you want to write this letter yourself the use following business inquiry letter sample, template and email format provided in doc & pdf format.
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________,
We want to enquire from you whether you can send us your company catalogue which has details of all the products you manufacture. We can check and let you know if there is any product which will suit our requirement. We have a huge requirement and hope you will be able to meet our demands. We are in search of latest, sturdy and durable products.
We shall place an order if we find the same with you. We also have a need for replacement of …………….(mention product) in our office. If you can offer discount on the products you replace, we would like to go ahead with you.
Your company has reputation in the industry and we are sure you can deliver products of high standards. We can discuss the pricing in our next meeting.
You can send us a representative with the necessary information so that we can discuss and finalize the deal.
We look forward to hear from you at the earliestYours Sincerely,
______________ (Your name)
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]]>The post Business Letter Format appeared first on Wikitechy Letters.
]]>To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________, (name of the concerned person)
It is our pleasure to invite you to the ……………………..(Mention occasion) at _____________ (mention place) on ________(mention date).
We have invited all big leaders in the industry and you will get a chance to interact with them.
It is with the blessings and good wishes of people like you that we have been successful in establishing ourselves as one of the prominent leaders in the industry. You have been our valuable customer all these years. Our association has grown into a strong relationship and we hope it will continue to do well in the coming years as well.
We request you to confirm your presence at the event by this weekend. It will help us to make necessary arrangements.
The inauguration will be followed by lunch and we request you to stay back for all the events.
Looking forward to hear from you,
Yours Sincerely,
__________ (Your name)
To
Infotech Software Ltd.,
Whitefield,
Bangalore
From
Prism Technologies,
Station Road, Bangalore
Dear Mr. Malwani,
We are glad to invite you for the inauguration of our new office premises. It is to be held on 5th October, 2013 at Whitefield, Bangalore at 11 am.
We have invited all big dignitaries in the industry for the occasion. You will get an opportunity to interact with several big leaders in the industry.
We have started in a small in our current premises ten years ago and with the good wishes of people like you, we have expanded and are now moving to bigger premises.
We request you to confirm your presence by this weekend. It will help us to make the arrangements in advance.
The inauguration is followed by lunch at the same venue. Please make it convenient to attend all the events.
Looking forward to hear from you,
Yours Sincerely,
Srinivasan Iyer
The purpose of each business letter differs and the content is written accordingly. There is a standard format which should be followed while writing any business letter.
Dear Mr. Malwani,
We are glad to invite you for the inauguration of our new office premises. It is to be held on 5th October, 2013 at Whitefield, Bangalore at 11 am.
We have invited all big dignitaries in the industry for the occasion. You will get an opportunity to interact with several big leaders in the industry.
We have started in a small in our current premises ten years ago and with the good wishes of people like you, we have expanded and are now moving to bigger premises.
We request you to confirm your presence by this weekend. It will help us to make the arrangements in advance.
The inauguration is followed by lunch at the same venue. Please make it convenient to attend all the events.
Looking forward to hear from you
Yours Sincerely,
Srinivasan Iyer.
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]]>The post Business Letter Template appeared first on Wikitechy Letters.
]]>In the business template, sender’s postal address, receiver’s address, name of the recipient, name of the company or organization, postal address, date of the letter, subject, reference number if any, salutation, body of the letter and in the end, signature of the sender.
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms__________ (name of the concerned person),
We are glad to inform you that our company has decided to opt for your ……….(name of product/service). We have gone through your quotations and are satisfied with the packages and prices.
Your company has good reputation in the industry and we rely on the feedback we received from other clients. We need an uninterrupted supply of ……….(mention name of product/service) as we totally depend on it for our clients. Also the quality must be very good.
Hope there will not any scope for complaint. We hope your customer care service works all round and is easily reachable.
If you can send any of your company’s representatives, we can discuss other matters and choose a package suitable for our company’s requirements.
Looking forward to hear from you,
Yours Sincerely,
_____________ (Your name)
Business Letter Template
This kind of template letter for business related correspondence would most likely incorporate the standard flow of line starting from the date of writing the letter to the initials of the sender. Taking in to account the nature of communication, purpose etc, the following template can be accordingly amended to suite the requirements to a great extent.
Salutation like Dear Mr. /Mrs. Name: or even Sir/Madam,
The opening line of any business letter has to be in relation to any recent telephonic conversation, or with reference to any previous correspondence or simply the subject line as above.
Further the subject matter has to be precise aligned as justified to express in possible minimum words but to be impressive & also effective without leaving behind any doubts or misunderstandings.
Likewise the closing lines also have to be convincing to look forward for the positive response in the near future.
Thanking You;
Yours Sincerely,
Authorized Signatory.
Sender’s Initials.
Name of the Company.
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]]>The post Business Letter appeared first on Wikitechy Letters.
]]>Formal communication via business letter is the method that is followed by many organizations. This type of letter is exchanged between:
You can adopt a particular business letter style, depending on the relationship with the concerned party.
The business letters are generally written by the people who are into some or the other kind of occupation. The numbers may differ, but the business letter is written by the majority of the business people. Some may have to send such a letter on a daily basis.
The person or a group who writes a letter is called as a sender. The person or a group to whom sender writes a letter is called as a recipient. Below are the few examples of sender and recipient.
There can be many reasons to write a business letter, depending on the sender and the recipient. Here are the few reasons for which a business letter is written:
The format of a business letter includes things like date, salutation, body of the letter, closing statement, signature, list of enclosures etc. Let’s discuss this format in detail:
First is date
In a business letter, you are strictly not allowed to write a date in the form of abbreviation. The date should be written in a form like, 31st March 2016. Always place the date two or three lines above the recipient’s address.
Name and address of a recipient
Salutation
Do you know the person to whom you are writing a business letter? Depending on the answer to this question, you can choose your salutation. When it comes to maintaining the business relation, it becomes important to take care of the level of formality. Understand one thing that salutation is the kind of greeting that acts as an indicator of respect. Here are few examples of salutation:
You can write recipient first name only when you have informal relation with the recipient.
Body of the letter
In the body of a business letter, it is advisable to include some concise paragraphs. The paragraphs that you include should convey your message clearly and successfully. While conveying your message it is important to make use of right kind of tone and also avoid lengthy sentences. Write a letter straight to the point.
Your motive of writing a business letter should be crystal clear if you want to create a good impression in front of a reader.
If possible, the business communication should always be friendly and helpful. In the last paragraph of the body, you need to summarize your points and mention your expectations.
You can also write details about the planned course of action. Be thankful to the recipient for giving attention to your letter and reading it patiently.
The closing of a business letter should be respectful, just like the salutation. It should reflect your formal relations with the reader. Closing can be like:
Add your signature
Leave 3 to 4 lines after closing for signature and then add your name, title, telephone number and email address. The signature should always be done in a blue or black ink.
Enclosures
Do you want to enclose anything with your business letter? If yes, then write “Enclosures”, followed by a colon. Prepare a note that informs the recipient about things to look for in an envelope. Few lines below the contact information, you can add this enclosures information.
Some of the business letter related FAQs that you need to know:
What is Attachment?
It is added image or a document.
What is block format?
It is common business letter format that is single spaced and in this format all paragraphs begin at the left margin.
What is the certified mail receipt?
In a letter with this feature, the sender pays extra postage in order to receive a notice of the receipt.
What do confidential means?
It means that letter is very personal and it should be kept private.
What is double space format?
It means that leaving one blank line between the line of texts.
What is an informal business letter?
It means that the letter which is written in a casual tone.
What is inside address?
Inside address means, the recipient’s mailing information.
What is letterhead?
It means a special paper that possesses a company logo or its printed name.
What is spacing?
The spacing means, blank area between lines of text and words.
What is tone?
Tone means to understand the feeling of language. It can be serious or enthusiastic.
Objectives of Business Letter
The main objective of writing a business letter is to:
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