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]]>An official condolence letter should be sent immediately after the incident takes place, it should be sent within two weeks from the incident. Such letters are sent by an employer to his employee’s family on the death of an emplyoee.
Sometimes a company can also send a condolence letter to an employee on the passing of employee’s mother, father or any other family member.
Here are some sample and format that will help you to write a condolence letter.
Dear _______, (Name of the recipient)
We at _______ (organization’s name) are very shocked and saddened to hear about the death of _________ (Name of the deceased). We still cannot believe that _____ (he/she) died so unexpectedly.
_______ (Name of the deceased) was such a wonderful person and had always been a great asset for our company. _____ (his/her) presence will always be missed at _______ (company’s name).
We would like to support you with ____________ (gift) in hopes that it would be helpful to you in this time of need.
With heartfelt condolences,
___________ (Name of the sender)
___________ (Rank/position)
___________ (Organization’s Name)
Address of the recipient
Date:
Dear Laya,
It is with great sadness that I’m writing this letter to you today, in response to the death of your husband, Albert. He was one of the smartest employee in our organization. All of us at ABC Bank are saddened to hear about his sad demise. I want to let you know that his presence will be greatly missed in our organization.
Our company would like to help you with 30,000/- in hopes that it would be helpful to you in this time of trouble.
Our deepest condolences,
George White
_____________
C.E.O
ABC Bank
Official condolence letters are written by company or any office colleague on death of team member or his relative. The condolence letter gives sympathy to the grieving person and helps him strength to face the difficult situation.
The letter must be written with very kind and soft language. Here is the sample of official condolence letter written on death of a colleague to his wife.
Dear Madam
Please accept by deep condolences on the death of your husband Late Mr. John S. West. We were working on the same project and he was very hard working and enthusiastic member of our team. It is really very tough for me to believe that now he is not with us.
But as we know that it is the circle of life and we have to accept hard realities of death. I know that you and your children have hard time ahead so; my all best wishes are with you. May God help you and give you strength to overcome from this tough time. I am working to get all the post death documents as soon as possible and in the mean time you are free to ask for any help.
Thanks,
__________
John S. West.
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]]>Often while writing a letter of condolence, people find themselves without words as it becomes very difficult for many people to pen down their emotions. At such times, you can refer to the tips and samples given below.
Dear _________, (Recipient’s name)
I extend my heartfelt condolence on the loss of __________ (name of the deceased). It is very hard to believe that ______ (he/she) is no more between us. I know you might be going through the most difficult phase of your life, I have seen the bond which you shared with ________ (name of the deceased). Please know that you are always in my heart and prayers.
It has been a pleasure to know _______ (name of the deceased), _____ (he/she) was such a gem of a person. ______ (his/her) presence will always be missed.
Please do not hesitate to contact me if you require any help from my side. Know that I will always be there for you.
May ______ (name of the deceased) enjoy the bliss of angels in ______ (his/her) eternal abode.
With love and heartfelt sympathies,
_____________ (Your name)
Address of the recipient
Date:
Dear Albert,
I know this is a very difficult time for you and your family. I wanted to personally come and meet you when I heard about the sad demise of my dear friend, but I could not do so as I have been bed ridden from sometime.
The untimely death of Moses has left me without words; I don’t know how to express my grief. His presence will be missed a lot in my life.
If you need any kind of support from side be it financial or anything else, please do not hesitate to call me. I will always be there for you and your family. My thoughts are with you and your family in this time of trouble.
Warm Regards,
Jeremiah
Through a well written emotional condolence letter, you can express your grief and support to your relative or friend, in case of any casualty or sudden loss of his loved one. This letter plays a very important role in showing your sympathy in case you are not able to meet the person personally.
These letters should be short and sweet. It is really a tough task to find right words for these letters, so here is an example of emotional condolence letter. The sample is written on the sudden death of friend’s mother due to accident.
Dear Bradley,
It is really heartrending news that you have lost your mother recently. I am really shocked to know about this casualty and my support is with you. I remember the day when I first met her; she was a cheerful and jolly woman. I know that this is a difficult time for you but remember that there are so many people who love you and care about you. Remember that “Those who live in the hearts of others never die”.
I get to know that she had an accident by a truck due to careless driving of truck driver. You must take action against him and please tell me if you need any help in this procedure.
Thanks
Preston.
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]]>These letters often become very important to the bereaved person and are re-read by them many times.
Dear _______,
Many blessings to you and your family at this difficult time. Please accept my heartfelt sympathies on the loss of your ________ (relationship of the deceased with the bereaved). Everyone in the office are shocked and saddened to hear that ______ (name of the deceased) is no more between us.
_________ (name of the deceased) was a very generous soul. _____ (his/her) presence will be missed a lot by all of us.
I know this situation might be very challenging for you. I would like you to know that I will be there for you in whatever ways I can. Please let me know how can I help you in these difficult days.
May ______ soul rest in peace.
Address of the recipient
Date:
Dear Abram,
I am extremely saddened to hear about your wife’s death. I know Sarah was a great woman and a very good home maker. I can’t imagine how difficult this time must be for you and your family. Where ever she went she always use to spread joy and happiness.
I still remember her enthusiasm for making occasions very special. I still cherish all her memories.
If you’d like, then I would like to cook meals for your family in this time of trouble. If you want me to help you in any other way then please let me know.
Take care of yourself and know that you will always remain in my prayers and thoughts.
Love,
Isaac.
To,
Peter B. Mancini
4966 Nancy Street
Fuquay Varina,
NC 27526.
September 5, 2010
Dear Peter
I heard about the sad news of death of your son. Loss of child is not a small thing and I am not getting any words to express my grief about this.
I remember the day when I met your child for the first time. I got really impressed by his smile and way of talking.
I am not able to believe that he has left us in such a young age. I will always remember him in my thoughts.
My best wishes and blessings are always with you and you are always free to call me for help at any moment.
Thanks,
Jack B. Hillier.
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