This letter gives comfort to the family of dead person and helps them to come out of the sorrow of death. So, the format of this letter must be correct and you should use very sympathetic words in the letter.

Here is the sample of condolence letter format written to a friend on death of his wife.

..Name and address of sender…

To,

Name of receiver……

Address of receiver…

Date…

Dear ….First name of receiver

Dear First name of receiver..

I would like to express my deep condolences on sudden death of your wife on …date…due to .. reason of death. I can understand the situation of your heart but you have to balance yourself and need to come out of this grief as you have to look after you children and have to continue the life. I know this is very difficult but you have to accept he reality.

I will pray to God to give peace to her soul. Remember that her blessings are always with you and with that you have to look after your children.

Please accept my deep sympathy at this sad event. Please tell me if you need any help, I will be very pleased to help you.

Thanks and regards,

_______________

First name of sender.

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Condolence letter to boss is written on the death of his family member; it will give him comfort and will help him to come out of the sad situation. The letter should be short and written with kind and sympathetic words.

Here is the sample of condolence letter written to the boss by company employees on death of his wife.

You can modify it to write an appropriate condolence letter or sympathy card.

Letter:

American Technologies limited
Human resource department

To,

Jerry S. Wright

3355 Irving Place
Maryland Heights, MO 63043

2nd August, 2010

Dear Sir

It is very sad to know about the untimely death of your wife. I know that it is very difficult situation for you and your family. I would like to express my deep condolences on this sad situation. I would like to say that she was a wonderful woman and was always very polite with me whenever I met her.

I will pray to God to give you strength to bear this irrecoverable loss. Please take your time to come out of this sad situation and give comfort to your family.

I assure you that I will handle all the work at office and you can give instructions from home.

Please tell me if I can do anything else for you.

Thanks & Regards,

___________________
Human resource department,
American Technologies limited.

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So, it is the immense duty of company to help him or his family in his hard time. Condolence letter to employee will give him little comfort and will help him to come out of the sorrow of death.

Take a look at the sample below in which condolence letter is written by the company on death of his employee to his wife.

Letter:

Newgen Software Limited

Logan

To,

Sharon D. Perez

2882 Burnside Avenue
Logan, UT 84321

September 8, 2010

Dear Madam

We are very sad to know about the death of your husband Late Mr. James K. Perez. He was very hand working and faithful employee of our company and we will really miss him. He was a very nice and wonderful person and we will always remember him in our thoughts.

We know the situation at your end and we pray to God for your well being. You have a young child and we know that both of you will have to face a tough life in future. We are always ready to help you.

At this moment we are giving you a little help by donating amount of $1000. You can collect it anytime from our office.

Thanks
Team Newgen.

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You should write it short and sweet. Include words of kind support and show that you are always there to help him. Below example will help you in writing this letter.

Letter:

To,

Robert M. Johnson
692 Glenview Drive
Victoria, TX 77901

September 5, 2010

Subject: – Condolence on death of your son

Dear Robert,

I would like to show my sincere grief on sudden death of your son. It is really painful that you have lost your son at this young age. He was very talented and well behaved young man and will always be in our remembering. It is unreal for me to think that he is not with us.

We are always with you and your family in this difficult time. We must understand that it is life and God test patience of everyone in this life, so I will pray God to give you power to accept this unfortunate thing.

Please free to ask for any personal or financial help.

Thanks

Gloria D. Milne.

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An official condolence letter should be sent immediately after the incident takes place, it should be sent within two weeks from the incident. Such letters are sent by an employer to his employee’s family on the death of an emplyoee.

Sometimes a company can also send a condolence letter to an employee on the passing of employee’s mother, father or any other family member.

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Often while writing a letter of condolence, people find themselves without words as it becomes very difficult for many people to pen down their emotions. At such times, you can refer to the tips and samples given below.

The post Emotional Condolence Letter appeared first on Wikitechy Letters.

These letters often become very important to the bereaved person and are re-read by them many times.

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Do you know what is condolence? It is basically an expression of sympathy or sorrow that is mostly given during the occasion of the death of near and dear ones. The condolence letter is the way of communicating with someone to whom you want to express your condolences.

Generally, such letters are written to the family members or friends of the deceased person. You can write this type of a letter in a personalized manner.

You can send such a letter when you have the deep and personal connection with the mourners. You can start such a letter by showing your condolences and further discuss the life and actions of the deceased.

In such a letter you can convey the personality and life of the deceased person. Some people also like to include few memories of the dead person that they have shared previously. In the end of the letter, it is important for you to show your condolence as well as support to the mourners.

When to write such a condolence letter? It is advisable to write such a letter within 2 weeks of a death.

Such letters are generally handwritten and not typed because hand written letter adds personalized touch.

Elements of Grief in a Condolence Letter

In a condolence letter, it is important for you to include the elements of grief. Any kind of death or loss can make you feel numb and you can also go in shock. The wide range of feelings goes together with grief like sadness, anger, fear, guilt etc.

In such a scenario, a grieving person needs condolence and you can give that by writing a condolence letter. By understanding the components of grief through which the family members and friends of the deceased person are going through, can make it easy for you to write such a letter.

In the age of social media if you pick up your pen and write a personal letter then it can give good comfort to the mourners.

Try to write heartfelt messages in your condolence letter. Here are the few elements of grief that the mourners may go through and by understanding which you can find it easy to write the condolence letter:

• Feeling of shock or tremor
• Denial of the loss of a person is also the stage of grief
• A bit of anger and sadness
• Anxiety attacks
• Guilt feeling
• Engages or preoccupies the mind
• Going absent-minded
• Deep reflective thought before accepting the loss
• Let go and feel less pain
• Moving on

The above-mentioned are few elements of grief which the mourners may go through and after considering these griefs in mind, you need to write a condolence letter.

Effects of a Condolence Letter on Grief

It is known fact that communicating with the grieving person is a difficult task. A grieving person goes through several emotions and dealing with those emotions is not an easy task. Your letter should be such that it should allow an individual to fight across different stages of emotions.

Even if you get the late news of death, don’t stop yourself from writing a condolence letter because it is difficult to overcome through the process of death. Writing such a letter is beneficial because the recipient can read and reread it when required to cope up with the loss.

It is not possible for you to be with the survivor 24/7 and in such scenario your letter can provide a great support and comfort.

How to Write a Condolence Letter?

What do you want to say to the grieving person in a condolence letter? Depending on the answer to this question, the length of your letter can be determined. It can be a long letter or a short letter, but ensure that your letter provides a good comfort level to the survivors.

Some of the important things that you need to include in your condolence letter are like:

Show simple acknowledgment for the loss

In the opening sentence of your condolence letter, it is important for you to show the acknowledgment for the loss. Inform the recipient about how you learned about such a sad news. Express your sadness and show the disappointment.

To show your acknowledgment, you can include a sentence like “I am sorry to hear about the sudden demise” I am saddened by the loss of…

Show kindness and sympathy

The next part of your letter would be to show some kindness and sympathy. Show your care by using the words of sympathy. Show your sadness to the bereaved and share the sorrow. It is important, to be honest with such a letter. Let the bereaved know that, they are not alone in this tough time.

Express your Sympathy

In this next section of your condolence letter, let the person you are writing to know how much you care. How you share in their grief and sorrow. Above all, be honest. If you knew the person who passed away, express your sadness and offer support to the bereaved. Give them comfort, letting him or her know they are not alone during this time.

To show your sympathy, you can make use of sentence like “I am sorry for your loss”.

Write few qualities of the deceased

Do you know some special quality of the deceased person? If yes, then do mention it in your condolence letter. You can explain about the special characteristic that you valued in the individual. You can add humour but in an intelligent way that can fit the situation. You can mention any kind of leadership or sensitive quality of the personality in your letter. You can show the relationship that you had with a deceased person.

To express qualities of the deceased person, you can make use of sentence like “I’ll always remember the way he or she…

End the letter with the kind sentiments

The closing of your condolence letter should be good and you can include some kind sentimental sentences. Your words should reflect your true feelings. Here are the few sentences that you can use while closing such an article:

• May the love of those around you, help you through the days ahead
• May the comfort of God help you during this difficult time
• Words seem inadequate to express the sadness we feel
• You have my deepest sympathies on the death of your…
• I am so sorry for your loss. My thoughts are with you and your family
• Our hearts go out to you in your time of sorrow

Tips to Write a Condolence Letter

Here are few tips that you can follow to write a condolence letter:

• Draft your letter in such a way that it is short and concise
• Use friendly and comforting approach
• You have to console the recipient and not convince him or her
• Don’t try to impose yourself on the reader
• Offer all possible assistance
• Share some good moments to make the reader feel good
• Don’t add feelings or words which are not required

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