Charity Letter

Charity Letter Format

Charity Letter Format- A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work.

A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds.

The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter.

Charity Letter Format Writing Tips:

It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.

Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.

Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.

Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.

Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.

Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.

Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.

Always remember to use a positive tone. It helps a lot.

While ending the letter a thank you note to all should be mentioned. That would make a positive impact.

Keep it simple and to the point. Limit the letter to one page if possible.

Charity Letter Format Template

Use our free Charity Letter Format to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address

Subject: ________________[Mention the subject]

Dear [Mention the name of recipient]

I am part of an organization ___________[Mention the your post and organization]. We help animals in zoos by ____________[Mention how the organization helps] every year. This year we are hosting a fundraiser to raise money for building a new shelter for the zoo keepers.

We are writing to you requesting your esteemed presence in the event. Any donation towards our cause is also welcome and will be appreciated greatly.

Yours faithfully,

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Charity Letter Format Sample, Email and Example/Format


Mr. Kevan Lannister,
General Secretary,
Fundwin Inc.
Yorkshire, UK

Subject: Charity Letter

Dear Mr.Lannister,

Ever since my friend was diagonosed with throat cancer last year, I’ve been searching for a cure to fight this terrible disease. A couple of weeks ago, I found a great one. I’m going to be walking 50 milesin the name of finding a cure.

As a part of my participation in this walk, I’m required to raise 5000$ to be donated directly to the cancer foundation. Your donation of any amount would be of great help toward reaching this goal. You could pledge by mile or make a contribution of a sum of your choice.

I will be attaching the exact details about the walk and the payment details in my next letter.

Thank you for your support and consideration.

Yours faithfully,

Lawrence Fishburn

76, East Coast Road
San Jose, California

Email Format

This kind of format for charity letter would most probably be addressed by any aspiring institution, trust or firm operating on similar lines; with a view to express contribution as monetary fund for charity for any function, event, as a dignified reason on human relation grounds.

This would indicate the purpose, mode & any related correspondence if any to be concussed up.

Dear Mr. /Ms/Mrs. Last Name of Receiver if known or even Sir/Madam;

The opening lines in the first paragraph should have a brief introduction of the sender of the letter. If writing on someone’s behalf or representing any trust, firm or an organization, briefly initiate it as well. Be concise and to the point.

The following second paragraph should state the purpose of drafting the letter. Reveal the best of the past activities & tasks performed by the trust. Be clear and add the specifications if necessary. Never ever directly demand for any sum amount.

Always leave it to the discretion of the giver to convince as to voluntarily contribute for some noble cause. Lastly looking forward for a positive response.

Thanks & Warm Regards.



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