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8 Apple Mail Tips and Tricks for iOS and macOS

10 Best macOS Email Clients You Should Use
10 Best macOS Email Clients You Should Use
8 Apple Mail Tips and Tricks for iOS and macOS - PC - The default mail customer that Apple packs with its Macs and iPhones has never truly been cherished

The default mail customer that Apple packs with its Macs and iPhones has never truly been cherished by the larger part of individuals. Be that as it may, as far back as OS X El Capitan, and now with macOS Sierra, Apple is reliably enhancing the Apple Mail application. There are some truly valuable elements that the Mail application offers, and there are some cool Apple Mail deceives you can use to truly improve its experience. Here are 8 Apple Mail tips and traps, for both iOS and macOS devices:

1. Rename Flag Names (macOS)

The Mail app on macOS, offers users the ability to flag emails. Users can choose flags from a variety of colors, and use them to categorize their email. However, there is no obvious way to rename what these flags are called. By default, the flags are only called “Red”, “Yellow”, “Orange”, etc. If you want to rename the flags, you can follow the steps below:

  • Mark emails with different flags.

8 Apple Mail Tips and Tricks for iOS and macOS

  • From the sidebar, click on thearrow next to “Flagged”.

8 Apple Mail Tips and Tricks for iOS and macOS

  • You’ll see the list of flags you have used on your emails. Simply right-click on the flag you want to rename, and select “Rename Mailbox “.

8 Apple Mail Tips and Tricks for iOS and macOS

  • You can then rename the mailbox, and the flag’s name will also change.

2. Natural Language Search (macOS)

The Mail app also has a really powerful search. You can use natural language to search through your email. This makes it easier to find files without having to use specific commands. For example, I can search for “emails from yesterday “, and the Mail app will only display the emails. It’s really helpful. You can also search for things like “Emails with attachments “, etc.

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Natural Language Search (macOS)
Natural Language Search (macOS)

3. Stationery Pane (macOS)

When you’re composing an email, you can make it look even better by using the Mail app’s stationery pane. This pane offers a number of templates that will make your email look really good. You can choose from a wide variety of templates, categorized by occasions, or types of email. To use the stationery pane, follow the steps below:

  • Compose a new email. Click on the stationery pane icon on the top right of the compose window.

8 Apple Mail Tips and Tricks for iOS and macOS

  • This will open up a pane showing a number of templates. You can select the one you want, and your email will be formatted like that, when it is sent to the receiver.

8 Apple Mail Tips and Tricks for iOS and macOS

  • You can use the stationery pane templates to create some really good looking emails, and impress your friends, and colleagues.

4. Markup Attachments

When you add attachments like images or PDFs to an email in the Apple Mail client, you can even add annotations, and scribble on it! It’s easy, and you can do it on both your iPhone, and on the Mac. To do this, simply follow the steps below:

On Mac

  • Compose an email, andadd an image or PDF attachment to it.

8 Apple Mail Tips and Tricks for iOS and macOS

  • Click on the attachment, then click on the little arrow on the top-right and select “Markup”, from the drop down menu.

8 Apple Mail Tips and Tricks for iOS and macOS

  • You can now Markup the image as you see fit, and add annotations, scribbles, and text to the image before sending it off to the recipient.

8 Apple Mail Tips and Tricks for iOS and macOS

On iPhone

  • Compose an email, andadd an image or PDF attachment to it. Double tap on the attachment. Then, tap on the arrow on the pop-up menu.
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8 Apple Mail Tips and Tricks for iOS and macOS

  • Here,select Markup. You can now Markup the image to your liking, adding annotations, scribbles, and more to the image.

8 Apple Mail Tips and Tricks for iOS and macOS

5. Use Smart Mailboxes to Categorize Mail (macOS)

If you like keeping your inbox organized, you should definitely use the Mail app’s Smart Mailboxes. You can create a new smart mailbox, and assign rules to it, so that Mail automatically sorts email that should go into the smart mailbox, saving you from having to do it. To use smart mailboxes, simply follow the steps below:

  • In the Mail app, go to “Mailbox -> New Smart Mailbox“.

8 Apple Mail Tips and Tricks for iOS and macOS

  • You can name the Smart Mailbox as you see fit, and create rules to sort email  For instance, I’ll create a Smart Mailbox titled “Today”, and have Mail add emails that I received today, in the Smart Mailbox.

8 Apple Mail Tips and Tricks for iOS and macOS

6. Swipe Down To Draft (iOS)

Quite often, I am composing an email, only to want to refer something from another email. So, I need to draft my email, look at the other one, and then go to “drafts”, and tap on the email I was composing. This can get quite annoying, simply because the number of taps required is too high. Fortunately, you can do this in a much better way.

  • While creating an email, simplyswipe down from the Title Bar of the email. The email will be minimized, but will still be visible on the bottom of the screen.

8 Apple Mail Tips and Tricks for iOS and macOS

  • Once you’ve referred to the email you wanted, simply tap on the minimized email, and it will pop back up again.

8 Apple Mail Tips and Tricks for iOS and macOS

7. Customize Swipe Actions (iOS)

In the iOS Mail app, you can swipe left, or right on an email to mark it as read/unread, or to archive it. However, you don’t need to stick with these swipe actions. After all, you might want to do something else with the swipes. To customize this, you can follow the steps below.

  • On your iPhone, go toSettings -> Mail -> Swipe Actions.
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8 Apple Mail Tips and Tricks for iOS and macOS

  • Here you can tap on the swipe you want to customize (left swipe, or right swipe). You can then choose the action that you want the swipe to perform.

8 Apple Mail Tips and Tricks for iOS and macOS

8. Set Up Thread Alerts (iOS)

On iOS, you can even ask mail to specially inform you, if you receive a reply on an email you send. To do this, you can follow the steps below.

  • On the iOS Mail app, tap on thecompose email  Tap on the subject field. You will see a “bell” icon on the right end of the Subject field.

8 Apple Mail Tips and Tricks for iOS and macOS

  • Simply tap on the icon. You can then ask Mail to notify you whenever someone replies to the email.

8 Apple Mail Tips and Tricks for iOS and macOS

Try out these cool Apple Mail tips and tricks

The Mail app was undoubtedly not up to par, earlier. But, lately, Apple has improved it quite a bit, and it is slowly becoming a real contender to being the only email client that you keep on your Mac, and your iPhone. If you want to give the Mail app a try, you definitely should use these tricks to truly appreciate just how much Apple has improved it.

About the author

Venkatesan Prabu

Venkatesan Prabu

Wikitechy Founder, Author, International Speaker, and Job Consultant. My role as the CEO of Wikitechy, I help businesses build their next generation digital platforms and help with their product innovation and growth strategy. I'm a frequent speaker at tech conferences and events.

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