A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work or to help those people who are displaced by natural disasters or who are in need of funds.
The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter.
It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.
Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.
Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.
Avoid giving wrong information – Provide information to the reader only if it correct and authenticate. Never lie or provide wrong information to convince readers.
Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.
Say thank you – Always use polite language and remember to say thank you. Explain how helpful it will be for the recipients of the charity.
Always remember to use a positive tone. It helps a lot.
While ending the letter a thank you note to all should be mentioned. That would make a positive impact.
Keep it simple and to the point. Limit the letter to one page if possible.
Charity Letter Template
Receiver’s Name
Receiver’s Title
Receiver’s Organization
Receiver’s Address
Subject: ________________[Mention the subject]
Dear [Mention the name of recipient]
I am __________[Mention your name]and I am a ___________[Mention the your post and organization]. As you have been working with us for the past year, our organization would like to inform you regarding the decision to ___________[mention about decision]. Thus we require a little help from our employees and hence we are seeking you.
We have come up with a plan to________[ Mention about the plan to collect money]. The money would be collected and donated to the orphanage.
The amount of money to be donated completely depends on each employee.
For this you would just have to inform us and make the contribution. I request you to please contribute as much as possible for this good cause. This would help__________ [Mention how it would help].
Yours faithfully,
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Charity Letter Sample, Email and Example/Format
Sample
Mr. Kevin Clark,
General Secretary,
Goodwin Inc.
Burlington, Vermont
Subject: Charity Letter
Dear Mr.Clark,
I am Jessica and I am a student of economics in the ABC University. I am a part of an organization which works for the welfare of physically challenged children.
The organization has planned on organizing a fundraiser. It would help us generate the funds necessary to get them the equipments and materials which they can’t afford.
Thus we are making a humble request for you to donate items for the auction to be held during the fundraiser. It would be extremely helpful to us. Hence, this is a sincere plea to you to help us, as much as possible.
Thanking you,
Yours faithfully,
Jessica Simpson,
Volunteer,
Eastward Organization,
San Jose,
California.
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