A charity letter is addressed to any business firm, organization or to any individual person to help donate money for relief work or to help those people who are in need of funds.
The letter should be genuine and be dispatched with necessary proof so the recipient is convinced of the genuineness of the letter. It should make a good impression on the reader.
Effective Charity Letter Writing Tips:
It is always better to type the letter so that there are no spelling mistakes and problems caused due to bad or illegible handwriting.
Provide all the necessary details – Provide all the details necessary for the reader to completely understand what is the purpose and what your plan is.
Introduce your organization – Talk briefly about your organization and the role played by the organization. Other credentials like credentials of the organization, past success and general information about your organization.
Clearly state your idea – Be sure to state the idea clearly. Any indecision casts doubts on the minds of the readers. Clarity improves the chances of obtaining charity sources.
Always use a professional tone – Remember to always maintain a professional tone when writing a charity letter.
Thank the reader or organization for their consideration, time and help.
Always remember to use a positive tone. It helps a lot.
While ending the letter a thank you note to all should be mentioned. That would make a positive impact.
Keep the letter short and simple
Effective Charity Letter Template
Date: __________[Mention the date]
Subject: ___________[Mention the subject]
Dear [Mention the name of recipient]
I am _________[Mention your name] and I am ______________[Mention your post/designation and organization]. My organization has had the pleasure of organizing a fundraiser every year for ____________[Mention what it is for].
It is with great excitement we invite you to participate in this event.
It would be extremely helpful to us if you could join our cause and attend the fundraiser. You could help our cause by participating in the auction which is to be held during the event and by also bringing your friends and colleagues to the event
We thank you for considering our request, and look forward to your presence in the fundraiser.
Your City, State, Zip Code
Your Phone Number
Effective Charity Letter Sample, Email and Example/Format
08 September, 2010
Ms. Marisa. E Pelfrey
Trustee-Women’s Welfare Trust Pvt. Ltd
1241 Butternut Lane
Centralia, IL 62801
Subject: Effective Charity Letter
Dear, Ms. Marisa
On yesterday’s newspaper there are was an article about your old people welfare organization.
I was extremely moved and impressed with it. In the article you had given a detailed account of how you establish a community especially for old people and help them to live and work together.
I am very grateful for doing this to help old people who have been shunned by their families. The work you have done is praiseworthy.
I would like to contribute a small amount of money.
Therefore I am sending Rupees 1,00,000 to your trust. Kindly accept small help from my side.
Ms. Lydia G. Hulett
203 Roguski Road,
Monroe, LA 71201.