A tenant complaint letter is used to express dissatisfaction for the treatment meted out by an owner towards the tenant. The dissatisfaction could be because of issues like sudden notice to vacate, steep rise in rental, negligence towards maintenance of facilities and amenities and so on.
While the complaint letter is addressed to the owner, a serious grievance beyond the purview of mutual agreement can be addressed to certain external agencies that can help the tenant address his/her problem.
Tenant Complaint Letter Writing Tips:
- Start by mentioning the duration for which you have been a tenant and specify that you have been regular in remitting bills.
- Explain your grievance in detail.
- End by requesting your owner to undertake needful remedial actions at the earliest.
Tenant Complaint Letter Template
From
__________ (your name)
__________ (your address)
__________
To
__________ (name of recipient)
__________ (recipient’s address)
Date __________ (date of writing letter)
Dear Mr/ Mrs/__________ (recipient’s name)
I have been a tenant in your accommodation for the past ….(mention duration) and have been paying all rental and maintenance bills on time.
As mentioned to you many times earlier … (explain your grievance).
I request you to treat this matter as urgent and do the needful .. .
Thanking You
Yours Sincerely
__________ (your name)
Tenant Complaint Letter Sample, Email and Example/Format
Sample
From,
Edward Right
66, Hill View Apartment
Newtown
To,
Robin Smith
23/768, Eden Villa
Newtown
12September2013
Dear Mr. Smith,
I have been a tenant in your accommodation for the past one year and have been paying all rental and maintenance bills on time.
As mentioned to you many times earlier, the working committee had dished out circulars stating that maintenance charges for tenants’ stands revised from $70 to $95 with effect from April 2013 while the occupants who are owners will continue to pay $70.
Since we have signed a mutual rental agreement for two years which clearly specifies that the rental charges would be $560 and maintenance charges will be $70, I request you to pay the increase in maintenance charges of $15 from April2013 and clear outstanding dues pending which the society has warned that they will levy fine on me for late payment.
Despite several verbal reminders, the difference amount has not been credited by you so far.
I request you to treat this matter as urgent and do the needful to avoid penalty charges and embarrassment in the society.
Thanking You,
Yours Sincerely
Edward
Email Format
At many times there are complaints that need to be put in writing. Complaint letters are an effective way of expressing your dissatisfaction with a product or service.
They give a clear picture of your problem. While writing a complaint letter always remember to include all the details of transaction in the letter.
Describe your problem in detail and the step that you have taken from your side to resolve it. Don’t forget to thank the reader in the end as it will give him an impression of request and appreciation.
Dear Mr. Anderson,
It is two years since we occupied your house and we are paying our rent regularly. Before renting out the house you had agreed to carry out the necessary repairs in the house and also agreed that the half yearly maintenance will also be carried by you.
As per the agreement the rent we are paying includes the allowance for the maintenance and repairs.
Instead of this since you have rented the house I am carrying out the maintenance and repair at my own cost. I have already informed you about this and now I request you to reduce the rent.
I am enclosing the bill of repair and maintenance with this letter and hoping that my request will be entertained soon.
Thank You,
Sincerely,
Pearson Brown.
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